Controller

The Behavioral Wellness Center at Girard; Philadelphia (Philadelphia County); On-site; USD 110,000 - 170,000; Full time

Job summary

The Behavioral Wellness Center at Girard in Philadelphia, PA seeks an experienced Controller to lead our Finance department. Reporting to the CFO, you will oversee payroll, accounts payable, cash management, and financial reporting for a not-for-profit healthcare organization.

This senior role requires strong experience in healthcare finance, not-for-profit accounting, and supervisory responsibilities. The Controller will drive internal controls, regulatory compliance, and strategic financial

Qualifications

• Bachelor’s degree in Accounting required.
• MBA and/or CPA preferred.

Responsibilities

• Oversee accounts payable processes and ensure invoices are processed accurately and timely.
• Lead and oversee payroll function and related processes, including ADP Workforce Now integration and biweekly payroll processing.
• Oversee the accounting and reporting of all transactions, including journal entries and bank reconciliations.
• Coordinate and prepare monthly financial statements and quarterly reporting to the Board and stakeholders.
• Coordinate and prepare Form 990 Tax Return, Medicaid Cost Report, and other required reports.
• Manage awarded grants and not-for-profit reporting in compliance with grantor requirements.
• Develop and maintain financial policies and internal controls for regulatory compliance.
• Collaborate with CFO and other leaders to support financial and organizational goals.

Skills

Payroll & ADP

Financial reporting

GAAP knowledge

Not-for-profit accounting

Supervisory experience

Advanced Excel

Communication & leadership

Education

Bachelor’s degree in Accounting

MBA or CPA preferred

Tools

ADP Workforce Now

E Time System

Microsoft Excel

Job description

Controller | Healthcare Finance | Accounting & Payroll

Location: Philadelphia, PA

Department: Finance

Job Type: Full Time | Exempt

Schedule: Monday through Friday | Day Shift

Work Setting: Fully Onsite

Reports To: Chief Financial Officer (CFO)

Overview

The Behavioral Wellness Center at Girard is seeking an experienced Controller to join our Finance leadership team. Reporting directly to the Chief Financial Officer (CFO), the Controller leads financial operations including accounts payable, payroll, cash management, and general accounting and reporting.

The Controller is responsible for creating and maintaining financial policies and procedures to ensure effective internal controls, compliance with regulations, and implementation of best practices. Through successfully performing these responsibilities, the Controller supports the delivery of high-quality services and the mission of the organization.

This is a senior financial leadership opportunity for an experienced accounting professional with progressive accounting and finance experience, demonstrated supervisory and management experience, and strong knowledge of payroll and financial operations. Hospital or healthcare experience and experience with not-for-profit accounting and reporting are preferred.

• Promote a working environment consistent with the ICARE Values of Innovation, Compassion, Accountability, Respect, and Excellence.
• Provide supervision, guidance, communication, performance assessments, and identify development opportunities to ensure direct reports are engaged and effective.
• Create and maintain financial policies and procedures to ensure effective internal controls, compliance with regulations, and implementation of best practices.
• Oversee, monitor, and approve bank activity and provide cash forecasts.
• Oversee accounts payable processes and ensure invoices are processed accurately and timely.
• Lead and oversee payroll function and related processes, including but not limited to the following:
  • Oversee the biweekly time capture and import into ADP Workforce Now to ensure employees are paid in accordance with applicable laws, regulations, and union contracts.
  • Review and approve each payroll as processed by ADP to ensure biweekly payroll and off-cycle payrolls are processed correctly.
  • Monitor and review tax deposits and related tax returns.
  • Collaborate with Human Resources to ensure employee profiles, including tax withholding, are set up in accordance with laws, regulations, and union contracts.
  • Serve as ADP Workforce Now and E Time System Administrator and collaborate with Human Resource Leadership to ensure the system is set up and maintained to support the Human Resource and Payroll functions in accordance with applicable laws, regulations, and union contracts.
  • Promote the continued development and utilization of ADP Technology to further enhance the payroll and Human Resource processes and employee experience.
• Oversee the accounting and reporting of all transactions including the review and support of journal entries, bank reconciliations, and other account analysis.
• Collaborate with the Director of Business Services to reconcile and record accounts receivable monthly, including the determination of bad debt and contractual allowance reserves.
• Oversee the preparation of monthly financial statements and quarterly reporting to the Board and other stakeholders.
• Oversee the coordination and activities of independent auditors ensuring the preparation of financial statements is in accordance with U.S. GAAP and federal, state, and other required supplementary schedules and information.
• Coordination and preparation of Form 990 Tax Return, Medicaid Cost Report, and other reports as required.
• Manage awarded grants and beneficial interests in perpetual trust and ensure compliance with grantor requirements including preparation of reports.
• Partner and collaborate with other financial team members and leaders to support the financial goals and the operational and strategic goals of the organization.
• Support the financial monitoring and risk analysis related to unemployment insurance, liability insurance, and workers compensation.
• Collaborate with CFO in financing opportunities and maintaining bank relationships.
• Support the CFO and related financial organization in other duties as assigned.

Qualifications

Education

• Bachelor’s degree in Accounting required
• MBA and/or CPA preferred

Experience

• Minimum of 10 years of progressive experience in accounting/finance
• Minimum of 5 years of supervisory and management experience
• Hospital or healthcare experience preferred
• Experience with not-for-profit accounting and reporting preferred

Knowledge, Skills & Abilities

• A self-starter driven through curiosity; asks questions to understand
• Demonstrated creativity in problem solving, building systems and processes
• Embodies a high level of self-confidence and ability to learn from failures
• Ability to communicate with, engage, and influence people openly and directly
• Demonstrated commitment to learning and maintaining current industry knowledge
• Experience with payroll and payroll-related processes, laws, and regulations
• High level of proficiency in utilizing technology including Microsoft Excel, Outlook, Teams, and OneDrive

Must be able to speak and hear sufficiently to communicate effectively by phone and/or in person at normal volumes. Manual dexterity is required to enter data, take notes, and simultaneously document pertinent information. Lifting, maneuvering, and transporting files and materials up to 10 lbs. is required from time to time. Vision should be adequate to allow for focus adjustment to read charts, computer screens, forms, and other materials.

The Controller will interact with a wide variety of people on various issues and will work under significant deadlines associated with the position. Considerable time will be spent on the computer, requiring attention to detail and accuracy. The position may require extended periods of sitting in an office setting as well as standing, walking, and close contact with others. Knowledge of hospital health, infection control, ethics, and safety policies is essential.

Pre Employment and Workplace Policy

Employment is contingent upon the successful completion of all pre-employment requirements, including a physical examination, background check, verification of employment, and drug screening. The Behavioral Wellness Center at Girard is a Drug Free Workplace, and all employees are expected to comply with organizational policies and standards of conduct.

Equal Opportunity Employer

The Behavioral Wellness Center at Girard is an Equal Opportunity Employer (EOE M/F/D/V). We value diversity and are committed to fostering an inclusive and respectful workplace. All qualified applicants are encouraged to apply.