Control Services Coordinator

Control Solutions Group, Inc.; New York, Northern (NY, KY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Health savings account

Flexible spending accounts

401(k) Savings Plan

College Coach

Employee assistance program

Job summary

Control Solutions Group, Inc. seeks a Control Services Coordinator to assist in a broad range of activities related to managing Building Management Systems.

The role includes material management, dispatching, construction invoicing, issuing subcontracts and POs, contract review, and maintaining logs. The ideal candidate will be self-motivated, capable of wearing several hats in a team environment, and have experience with BMS, BAS, DDC, or energy management systems, along with strong MS Office

Qualifications

• Must have strong communication and organizational abilities.
• Customer service oriented with the ability to manage multiple tasks.
• Proficient in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Receive phone requests for service/maintenance work and price quotes.
• Dispatch all service technicians.
• Review technician work orders for contract compliance and additional work.
• Assist Safety Manager and ensure field personnel have proper safety equipment.
• Order warehouse parts and seek best price on materials.
• Accounts Receivable management and client communications.
• Generate customer invoices and set up/renew contracts.

Skills

Excellent communication

Excellent organizational skills

Customer service oriented

MS Office proficiency

Education

College graduate or 3+ years HVAC/Controls/Construction experience

Job description

About Us

We offer complete building controls and engineering solutions, including precision design, software programming, graphics, and commissioning. Combining leading-edge technology, open-protocol solutions, and customized service, we help clients improve building management for greater efficiency, comfort, and security.

Job Summary

Control Solutions Group, Inc. seeks an Control Services Coordinator to assist in a broad array of activities related to the management of Building Management Systems.

These tasks include but are not limited to material management, dispatching, construction invoicing, issuing subcontracts and POs, reviewing and editing contract verbiage, tracking change orders and contract values and maintaining various construction-related documentation logs.

The individual must have a positive attitude, and be a self-starter willing to take initiative, and wear several hats as part of a cooperative team. Experience with controls, BMS, BAS, DDC, Building Automation, Building Management, EPMS or Energy Management Systems is a plus. The position requires an individual adept with Microsoft Office and with some construction or mechanical contracting support and/or coordination experience.

#CSG

Essential Duties & Responsibilities

• Receive phone requests from customers for service/maintenance work and price quotes
• Dispatch all service technicians
• Review technician work orders for contract compliance and additional work
• Assist Safety Manager and ensure field personnel have proper safety equipment
• Order warehouse parts and maximize profits by searching for best price on materials
• Accounts Receivable - monitor and collect accounts receivable by contacting clients via telephone, email and mail; perform account reconciliations; maintain accounts receivable files and records, produce monthly reports, investigate and resolve customer irregularities and disputes
• Generate customer invoices
• Set up and renewal of contracts
• Contracts review and mark-up
• Send out warranty expiration notifications/solicitations for contracts.
• Regularly required to lift and move up to 25 pounds
• Assist Managers with all other duties as required

Qualifications

• College graduate or minimum three years’ experience in HVAC, Controls or Construction Company
• Excellent communication skills both oral and written
• Excellent organization skills
• Customer service oriented
• Proficient with Microsoft Word, Excel and PowerPoint

Work Environment

We are looking for a Controls Service Coordinator who works well in a team environment and is also able to work independently with minimal supervision. Our Controls Service coordinator must be self-motivated and have superior decision making, problem-solving, and negotiation skills. They must also be skilled at planning, scheduling, and meeting deadlines. Our service coordinator positions require excellent customer service and client relations skills.

Benefits

We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affi rmate Action Policy.

Geographic Disclosure

New York, New York

Compensation Range: $70,000 - $90,000, depending on experience

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

#CSG