Building Automation Project Coordinator L3 (Utah)

EMCOR Group; Northern (KY); Hybrid; USD 28,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

401(k) Plan

Health Savings Account

Job summary

EMCOR Group's Control Solutions Group in Utah is seeking a high-energy Project Coordinator to join our team. You will own the project lifecycle from contract execution to final retention, eliminating admin friction so engineers and technicians can deliver Building Automation Systems.

The role requires 2–5 years in construction or specialty contracting, strong Excel skills, and experience with submittals, RFIs, change orders, and project-document tools such as Procore, Bluebeam Revu or PlanGrid.

Qualifications

• 2–5 years of experience in the construction or specialty contracting industry (BAS Controls, Mechanical, Electrical, or HVAC preferred).
• Proficiency in Submittal, RFI, and Change Order processes.
• Basic understanding of construction accounting, specifically AIA Progress Billings (G702/G703) and lien waivers.
• Ability to read and interpret construction blueprints, specs, and floor plans.
• Advanced Microsoft Excel skills (pivot tables, VLOOKUPs etc.).
• Experience with construction management software (Procore, Bluebeam Revu, PlanGrid) is highly desirable.
• Ability to manage 20+ active projects simultaneously without missing deadlines.
• Strong written and verbal communication to manage up to Branch Manager and out to GC's.

Responsibilities

• Coordinate project setup and document control; organize contracts, estimates, and scopes of work.
• Verify equipment selections align with specifications and compile data sheets.
• Issue POs and monitor lead times; communicate delays to prevent downtime.
• Maintain an RFI Log; follow up with Contractors or Engineers of Record.
• Update Change Order Log; assist CO proposals with labor, material counts, and backups.
• Collect as-builts and O&M manuals; support project closeout activities.

Skills

Excel

Project coordination

Communication

Budget basics

Blueprint reading

Procore

Bluebeam Revu

PlanGrid

RFI management

Change orders

Tools

Microsoft Excel

Procore

Bluebeam Revu

PlanGrid

Job description

About Us

We offer complete building controls and engineering solutions, including precision design, software programming, graphics, and commissioning. Combining leading-edge technology, open-protocol solutions, and customized service, we help clients improve building management for greater efficiency, comfort, and security.

Job Summary

Summary:

Control Solutions Group is seeking a high-energy, detail-oriented Project Coordinator to join our Utah branch. We are currently expanding our team to meet strong regional growth and require a process-driven specialist who thrives in a high-velocity construction environment. You aren't just an administrator; you are the connective tissue between our Sales, Engineering, and Field teams. You will own the project lifecycle—from contract execution to final retention recovery. Your mission is to eliminate administrative friction and protect project margins, ensuring our engineers and technicians can focus on what they do best: delivering world-class Building Automation Systems.

Essential Duties & Responsibilities

Project Initialization & Submittals

• Project Setup: Create digital project folders; ensure all contract documents, estimates, and scopes of work are organized and accessible.


• Submittal Coordination: Work with Engineering team to verify equipment selections conform with project specifications. Compile technical data sheets for BAS controllers, sensors, and peripheral devices. Track submittal status with engineers and GCs to ensure "Approved" status is met before mobilization.

Procurement & Logistics

• Purchase Orders: Issue POs to vendors based on the approved engineering takeoff.


• Lead Time Management: Proactively track shipping dates and communicate potential delays to the Operations Manager to prevent site downtime.


• Inventory Management: verify shipments, organize and consolidate project materials. Generate equipment transmittals and facilitate deliveries.

RFI Management

• RFI Generation: Draft formal Requests for Information based on technical gaps identified by the Engineering or Field teams (e.g., missing mechanical schedules, conflicting wiring diagrams, or site access constraints).


• Pipeline Tracking: Maintain an RFI Log to track "Open" vs. "Closed" queries. Proactively follow up with General Contractors or Engineers of Record.


• Information Distribution: Once an RFI is answered, immediately distribute the resolution to the relevant Project Manager, Engineer, and Lead Technician to ensure the "Latest and Greatest" information is being used on-site.


• Cost Impact Awareness: Flags RFIs that result in a "Change in Scope" for the Sales or Project Management team to ensure a Change Order is processed before work commences.

Change Order & Scope Management

• Change Order Log Maintenance: Own and update the master Change Order Log for all active projects. Track every CO from "Identified" to "Quoted" to "Approved" and finally "Invoiced."


• Proposal Support: Assist Sales or Project Managers in compiling the "backup" for CO proposals, including labor hour estimates, material quotes, and updated equipment counts.


• Follow-up & Persistence: Regularly follow up with General Contractors and Owners on outstanding CO proposals. Ensure no "extra work" proceeds without a signed CO or a formal "Proceed at Risk" directive from the Branch Manager.


• Internal Coordination: Once a CO is approved, ensure the Engineering team receives the new scope details to update drawings and the Admin Lead is notified to add the value to the monthly AIA billing.

Project Closeout

• As-Builts & O&Ms: Collect red-lined drawings from the field and compile professional Operation & Maintenance manuals.


• Warranty Management: Issue warranty letters and archive project databases upon completion

Physical Requirements:

• Office & Warehouse Navigation: Ability to move between a professional office environment and a warehouse/loading dock area frequently.


• Site Visits: Ability to visit construction jobsites. This requires the ability to walk on uneven surfaces, climb stairs, and wear required PPE (Hard hat, safety glasses, steel-toed boots).

Qualifications

Qualifications:

• Industry Background: 2–5 years of experience in the construction or specialty contracting industry (BAS Controls, Mechanical, Electrical, or HVAC is preferred).


• Project Flow Knowledge: Proven experience managing the Submittal, RFI, and Change Order processes.


• Financial Literacy: Basic understanding of construction accounting, specifically AIA Progress Billings (G702/G703) and lien waivers.


• Documentation: Experience reading and interpreting construction blueprints, specifications, and floor plans.


• Software Proficiency: Advanced skills in Microsoft Excel (pivot tables, VLOOKUPs, and data entry are daily requirements).


• Digital Tools: Experience with construction management software (e.g., Procore, Bluebeam Revu, or PlanGrid) is highly desirable.


• Prioritization: The ability to manage 20+ active projects simultaneously without losing track of deadlines.


• Communication: High-level verbal and written communication skills for "managing up" to the Branch Manager and "managing out" to General Contractors.


• Conflict Resolution: The "grit" to follow up on unpaid invoices or unapproved Change Orders without damaging customer relationships.


• Detail Orientation: A "perfectionist" streak when it comes to O&M manuals and project closeout packets.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group offers employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Compensation Range: $20.00 to $35.00 /hour depending on experience

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

#csg

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our affirmative action policy.