Contracts & Transactions Legal Assistant II

WVU Medicine; Martinsburg (WV); On-site; USD 42,000 - 62,000; Full time

Job summary

SYSTEM West Virginia University Health System is seeking a Legal Assistant to support the Associate General Counsel and the WVUHS Legal Department in contracting and transactional activities. The role emphasizes accuracy, confidentiality, and proactive coordination across departments.

Key tasks include calendar and travel management, preparing and routing documents for signature, tracking contracts, and maintaining robust electronic and physical filing systems to facilitate timely decision

Qualifications

• High School diploma or equivalent with 1 year legal or related experience or a Bachelor's degree.
• Associates degree in business/office management, secretarial sciences, or related legal field preferred.
• Experience with database and document management systems.
• Experience with general transactional and contract legal processes.
• Advanced experience in Microsoft Office and Adobe.

Responsibilities

• Provide a wide range of support to WVUHS transaction and contracts team.
• Key point of contact, responsible for calendar management and travel for associate and assistant general counsel.
• Communicate timely and professionally with internal WVUHS departments regarding legal matters.
• Prepare documents for signature and coordinate execution and mailing of legal documents.
• Monitor and maintain management information for the WVUH Legal Services Department.
• Maintain appropriate departmental filing system and files for timely access to accurate information.
• Complete projects related to organization of documents and contracts management.
• Lead area by creating and organizing information and reference tools.
• Monitor governmental websites for excluded parties and sanctions checks for vendors.
• Ensure contract files have all documents fully executed prior to closing.
• Circulate copies of contracting documents to stakeholders.
• Support the WVUH Legal Services Department and other staff as needed.
• Train personnel in contracts management database as directed.
• Organize and track files for important transactions or case documents.
• Obtain and assist with review of due diligence and discovery materials.

Education

High School diploma or Equivalent

Bachelor's degree

Associates degree in business/office management, secretarial sciences, or related legal field

Tools

Microsoft Office

Adobe

Job description

SYSTEM West Virginia University Health System is seeking a Legal Assistant to support the Associate General Counsel and the WVUHS Legal Department in contracting and transactional activities. The role emphasizes accuracy, confidentiality, and proactive coordination across departments.

Key tasks include calendar and travel management, preparing and routing documents for signature, tracking contracts, and maintaining robust electronic and physical filing systems to facilitate timely decision