Legal Assistant II - Litigation (Wheeling)

WVU Medicine; Wheeling (WV); On-site; USD 25,000 - 39,000; Full time

Job summary

West Virginia University Health System in Wheeling seeks a capable Legal Assistant to support the litigation team under the Associate Litigation Counsel. You will handle calendar management, coordinate travel, draft and file legal documents, and maintain electronic case files.

Ideal candidates will have a high school diploma, two years in a legal setting, and an associate degree is preferred. Strong MS Office and Adobe skills, plus attention to detail and the ability to prioritize amid a

Qualifications

• High School diploma or equivalent required, plus two years of legal or related field experience.
• Associates degree in business/office management or related legal field preferred.
• Experience with database and document management systems and general litigation processes.

Responsibilities

• Provide a wide range of support to WVUHS litigation team.
• Key contact for calendar management and travel for assistant litigation counsel.
• Communicate with internal WVUHS departments regarding legal matters.
• Prepare documents for signature and coordinate filing and mailing or electronic filing.
• Maintain management information for the WVUH Legal Services Department.
• Organize departmental files for easy access and timely retrieval.
• Support litigation matters by organizing documents and coordinating reviews.

Skills

Communication

Proofreading

Organization

Computer basics

Adaptability

Time management

Education

Associates degree in business/office management or related legal field

Tools

Document management systems

Microsoft Office

Adobe

Job description

Acting under the direction and supervision of the Associate Litigation Counsel, provides general Legal Assistant support of the litigation functions and responsibilities of the Associate Litigation Counsel, as well as in support of the more general legal needs of the WVUHS Legal Department.

MINIMUM QUALIFICATIONS

• 1. High School diploma or Equivalent
• 1. Two (2) years of experience in legal or related field.

PREFERRED QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• 1. Associates degree in business/office management, secretarial sciences, or related legal field

EXPERIENCE

• 1. Experience with database and document management systems
• 2. Experience related to general litigation and legal processes
• 3. Advanced experience in Microsoft Office and Adobe

CORE DUTIES AND RESPONSIBILITIES

• 1. Provide a wide range of support to WVUHS litigation team
• 2. Key point of contact, responsible for calendar management and travel (when necessary) for assistant litigation counsel.
• 3. Communicate timely and professionally with internal WVUHS departments regarding legal matters.
• 4. Prepares documents for signature and coordinates execution and mailing or electronic filing of legal documents.
• 5. Monitor and maintain management information for the WVUH Legal Services Department.
• 6. Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information.
• 7. Complete various projects related to the organization of documents, filing systems, and management of litigation matters.
• 8. Create and organize information, and generate reference tools for easy use by the office.
• 9. Circulate copies of litigation documents to litigation team members and other stakeholders as appropriate.
• 10. Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.
• 11. Train other personnel in litigation databases as directed.
• 12. Organize and track files for important case documents, including pleadings and voluminous discovery documents; creating files and maintaining files in electronic case management databases.
• 13. Obtaining and assisting with the review of discovery materials and other court filings.
• 14. Search legal records collected in computer databases.

PHYSICAL REQUIREMENTS

• 1. Prolonged periods of sitting.
• 2. Manual dexterity used in operating standard office equipment
• 3. Lifting of no more than 10 pounds.

WORKING ENVIRONMENT

• 1. We are looking for someone who enjoys working in a fast-paced, deadline driven environment.

SKILLS AND ABILITIES

• 1. Good verbal and writing skills.
• 2. Ability to proofread and edit documents.
• 3. Good organizational skills.
• 4. Basic computer knowledge and ability to operate standard office software.
• 5. Willingness to adapt and reprioritize tasks in a changing environment.
• 6. Possess excellent time management skills and the ability to prioritize while working independently.

Additional Job Description

ON SITE M-F @ Wheeling Stone Center

Scheduled Weekly Hours

40

Exempt/Non-Exempt

United States of America (Non-Exempt)

Company

SYSTEM West Virginia University Health System

Cost Center

509 SYSTEM Legal Services

Address

1025 Market StreetWheelingWest Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.