Legal Assistant II

WVU Medicine; Martinsburg (WV); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

SYSTEM West Virginia University Health System is seeking a Legal Assistant to support the Associate General Counsel and the WVUHS Legal Department in contracting and transactional activities. The role emphasizes accuracy, confidentiality, and proactive coordination across departments.

Key tasks include calendar and travel management, preparing and routing documents for signature, tracking contracts, and maintaining robust electronic and physical filing systems to facilitate timely decision

Qualifications

• High School diploma or equivalent with 1 year legal or related experience or a Bachelor's degree.
• Associates degree in business/office management, secretarial sciences, or related legal field preferred.
• Experience with database and document management systems.
• Experience with general transactional and contract legal processes.
• Advanced experience in Microsoft Office and Adobe.

Responsabilités

• Provide a wide range of support to WVUHS transaction and contracts team.
• Key point of contact, responsible for calendar management and travel for associate and assistant general counsel.
• Communicate timely and professionally with internal WVUHS departments regarding legal matters.
• Prepare documents for signature and coordinate execution and mailing of legal documents.
• Monitor and maintain management information for the WVUH Legal Services Department.
• Maintain appropriate departmental filing system and files for timely access to accurate information.
• Complete projects related to organization of documents and contracts management.
• Lead area by creating and organizing information and reference tools.
• Monitor governmental websites for excluded parties and sanctions checks for vendors.
• Ensure contract files have all documents fully executed prior to closing.
• Circulate copies of contracting documents to stakeholders.
• Support the WVUH Legal Services Department and other staff as needed.
• Train personnel in contracts management database as directed.
• Organize and track files for important transactions or case documents.
• Obtain and assist with review of due diligence and discovery materials.

Formation

High School diploma or Equivalent

Bachelor's degree

Associates degree in business/office management, secretarial sciences, or related legal field

Outils

Microsoft Office

Adobe

Description du poste

Acting under the direction and supervision of the Associate General Counsel, provides general Legal Assistant support of the contracting and transactional functions and responsibilities of the Associate General Counsel, as well as in support of the more general legal needs of the WVUHS Legal Department.

Minimum Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• High School diploma or Equivalent AND one (1) year of experience in legal or related field OR Bachelor's degree.

Preferred Qualifications

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• Associates degree in business/office management, secretarial sciences, or related legal field

Experience

• Experience with database and document management systems
• Experience related to general transactional and contract legal processes
• Advanced experience in Microsoft Office and Adobe

CORE DUTIES AND RESPONSIBILITIES

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Provide a wide range of support to WVUHS transaction and contracts team
• Key point of contact, responsible for calendar management and travel (when necessary) for associate and assistant general counsel.
• Communicate timely and professionally with internal WVUHS departments regarding legal matters
• Prepares documents for signature and coordinates execution and mailing of legal documents
• Monitor and maintain management information for the WVUH Legal Services Department.
• Maintain appropriate departmental filing system and departmental files ensuring ease of access in timely manner to accurate information.
• Complete various projects related to the organization of documents, filing systems, and management of on-site and off-site contracts.
• Lead area by Create and organize information, and generate reference tools for easy use by the office.
• Monitor governmental websites for excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence.
• Ensure contract file has all contracts, signatures, and documents fully executed prior to closing.
• Circulate copies of contracting documents to stakeholders as appropriate.
• Support the WVUH Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.
• Train other personnel in contracts management database as directed.
• Organize and track files for important transactions or case documents, including pleadings and voluminous discovery16 documents; creating files and maintaining files in electronic case and contracts management databases.
• Obtaining and assisting with the review of due diligence and discovery materials, such as corporate certificates of good standing and other court filings.
• Search legal records collected in computer databases.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting.
• Manual dexterity used in operating standard office equipment
• Lifting of no more than 10 pounds.

WORKING ENVIRONMENT

• We are looking for someone who enjoys working in a fast-paced, deadline driven environment.

Skills And Abilities

• Good verbal and writing skills.
• Ability to proofread and edit documents.
• Good organizational skills.
• Basic computer knowledge and ability to operate standard office software.
• Willingness to adapt and reprioritize tasks in a changing environment
• Possess excellent time management skills and the ability to prioritize while working independently.

Additional Job Description

Scheduled Weekly Hours

40

Exempt/Non-Exempt

Shift

United States of America (Non-Exempt)

Company

SYSTEM West Virginia University Health System

Cost Center

509 SYSTEM Legal Services