Contracts & Procurement Coordinator

State of Colorado; Denver (CO); On-site; USD 48,000 - 72,000; Full time

Job summary

The Community College of Denver (CCD) seeks a Procurement Coordinator to provide administrative and operational support to the Director, Associate Director, and Purchasing Agents. You will be the central hub for intake and tracking of institutional contracts, ensuring documentation is complete and routed for signatures.

You will maintain a centralized contract tracking system, monitor status from requisition through execution, assist with insurance documentation, support solicitations, and help

Qualifications

• Bachelor’s degree in business, accounting, or a closely related field from an accredited college or university.
• OR an associate’s degree with 3+ years of experience.
• 1-2 years of accounting or professional purchasing/administrative experience.
• Basic Procurement Certificate: Required to complete the certification within 90 days of hire through COPROU.
• Preferred: Experience in a community college or State of Colorado setting.
• Knowledge/Skills/Abilities include problem solving, customer service, detail oriented, Excel/Word/Adobe, multitasking and deadlines.

Responsibilities

• Contract intake and lifecycle tracking; centralized intake and status monitoring.
• Database management for a centralized contract tracking system.
• Coordinate signature routing for delegated authority.
• Renewal monitoring and proactive notifications.
• Verify insurance certificates and documentation for procurement requests.
• Support documented quotes and formal solicitations and schedule evaluation meetings.
• Record management; maintain auditable electronic files and subscriptions.
• PAG liaison: schedule meetings and manage documents.
• Assist in quarterly/annual reporting.
• Pcard backup; assist with monthly audits of cardholder transactions.
• Resolve invoicing discrepancies and assist encumbrance management.

Skills

Problem solving

Customer service

Detail oriented

Excel/Word/Adobe

Multitasking

Deadline management

Education

Bachelor’s degree in business, accounting, or a closely related field from an accredited college or university

Associate’s degree with 3+ years of experience

Tools

Banner ERP

Job description

The Community College of Denver (CCD) seeks a Procurement Coordinator to provide administrative and operational support to the Director, Associate Director, and Purchasing Agents. You will be the central hub for intake and tracking of institutional contracts, ensuring documentation is complete and routed for signatures.

You will maintain a centralized contract tracking system, monitor status from requisition through execution, assist with insurance documentation, support solicitations, and help