Procurement Coordinator

Colorado Community College System (CCCS); Denver, Northern (CO, KY); On-site; USD 80,000 - 88,000; Full time

Job summary

The Community College of Denver (CCD) is seeking a Procurement Coordinator to provide essential administrative and operational support to the Director, Associate Director, and Purchasing Agents. This role acts as the central hub for intake and tracking of all contracts, supporting procurement requests with file maintenance and routing.

The coordinator ensures high levels of customer service across campus departments and helps maintain auditable electronic files and contract continuity.

Qualifications

• Bachelor’s degree in business, accounting, or closely related field or associate degree with 3+ years of experience.
• 1-2 years of accounting or professional purchasing/administrative experience
• Basic Procurement Certificate: required to complete within 90 days of hire through COPROU

Responsibilities

• Contract intake and lifecycle tracking: centralized intake and documentation completeness.
• Maintain a centralized contract tracking system from requisition to execution.
• Coordinate signature routing to director for delegated authority.
• Monitor contract renewals and notify leadership of upcoming expirations.
• Support procurement: verify insurance certificates and documentation in electronic files.
• Assist with DQ and solicitations; schedule evaluation committee meetings.
• Ensure contracts transition into lifecycle and maintain auditable records.
• Support records management; track subscriptions and memberships.
• Serve as PAG liaison: schedule meetings and manage documents.

Skills

Customer service

Communication

Detail-oriented

Multitasking

Problem solving

Education

Bachelor’s degree in business, accounting, or closely related field

Associate’s degree with 3+ years of experience

Tools

Banner ERP

Excel

Word

Adobe

Job description

Title: Procurement Coordinator

Position Type: Professional Tech Full time

College: Community College of Denver

Division: CCD Business Services

Department: CCD Contracts and Procurement

Campus: Auraria Campus

Location: Denver

Salary Range: $80,000.00 - $88,000.00 Annually

Applications received by July 24, 2026, will receive priority consideration. However, we encourage all interested candidates to apply, as the position will remain open until filled.

Who We Are:

The Community College of Denver (CCD) seeks candidates who demonstrate a strong commitment to fostering an inclusive learning and work environment and who can effectively work with students, families, faculty, instructors, and staff from diverse backgrounds. As a Hispanic-Serving Institution, CCD is dedicated to expanding access and opportunity for nontraditional students, supporting workforce development, and strengthening community partnerships that promote educational attainment and career success. Serving a diverse student population, CCD values individuals who contribute to its mission of advancing social, civic, and economic vitality.

Job Summary:

The Procurement Coordinator provides essential administrative and operational support to the Director, Associate Director, and Purchasing Agents. This role acts as the central hub for the intake and tracking of all institutional contracts, supporting the agents in procurement requests with file maintenance, and document routing. The coordinator ensures all activities maintain a high level of customer service for campus departments.

Duties & Responsibilities:

1. Contract Intake & Lifecycle Tracking

• Centralized Intake: Serve as the primary point of entry for all contract-related requests, ensuring initial documentation is complete before processing.


• Database Management: Maintain and update a centralized contract tracking system to monitor the status of agreements from initial requisition through final execution.


• Signature Routing: Coordinate the formal routing of contracts to the Associate Director or Director for delegated signature authority.


• Renewal Monitoring: Proactively track contract expiration dates and notify Purchasing Agents or leadership of upcoming renewals to ensure continuous service.

2. Administrative Team & Agent Support

• Procurement Support: Assist Purchasing Agents by verifying that required insurance certificates and documentation are present in the electronic files.


• Solicitation Assistance: Support the execution of Documented Quotes (DQ) and formal solicitations by coordinating meeting schedules for evaluation committees.


• Contract Transition: Partner with the Purchasing Agents and Associate Director to ensure purchases requiring formal agreements are successfully transitioned into the contract lifecycle.


• Records Management: Maintain auditable electronic files for all departmental activities. Track subscriptions and memberships for the entire college.


• Procurement Advisory Group (PAG) Liaison: Be the point of contact for the group to schedule meetings, manage documents and team’s site.

3. Operations & Compliance Support

• Reporting: Assist in the preparation of quarterly and annual reports.


• Pcard Backup: Support the Commercial Card Program by assisting with monthly audits of cardholder transactions and verification of backup.


• Vendor Coordination: Assist departments to resolve discrepancies in invoicing or receiving to ensure timely payment and accurate encumbrance management.


• Document Management: Scanning required documentation into BDM.

Competencies/KSAs:

Knowledge and use of the Banner ERP system.

Minimum Qualifications:

• Education: Bachelor’s degree in business, accounting, or a closely related field from an accredited college or university
  OR
  An associate’s degree with 3+ years of experience may be considered.


• Experience: 1-2 years of accounting or professional purchasing/administrative experience


• Licensure: Basic Procurement Certificate: Required to complete the certification within 90 days of hire through the Colorado Procurement University (COPROU).

Preferred Qualifications:

• Experience: Experience working in a community college or State of Colorado setting.


• Knowledge/Skills/Abilities: Problem solving and critical thinking skills.


• Knowledge/Skills/Abilities: Strong customer service and communication skills.


• Knowledge/Skills/Abilities: Highly detail-oriented and well-organized for tracking complex documents.


• Knowledge/Skills/Abilities: Demonstrated proficiency in Excel (Intermediate to Advanced), Word, and Adobe.


• Knowledge/Skills/Abilities: Ability to multitask and manage competing deadlines.

Selection Process:

Preliminary screening will be made on the basis of completed application packet submitted by candidate. Completed application packet includes: a letter of interest of no more than five pages, addressing in general the items under \"Primary Duties\" and specifically each item under “Minimum Qualifications”; an online application; resume; and transcripts. All candidates, including current Community College of Denver employees must submit a complete application packet which includes all material listed above.

Only completed application packets will move forward for screening. Please review the job duties and minimum requirements carefully. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. Selected applicants will be invited by the screening committee for interviews. All application materials become the property of Community College of Denver and cannot be copied.

Additional Information/Benefits:

Our campus is located in downtown Denver, adjacent to two light rail stations, and just minutes away from shopping, restaurants, and event venues. When you visit our campus, it will be immediately evident that our faculty, staff, and instructors are passionate about serving our diverse student population. At CCD our passion is to help others, and we offer career pathways that will make a difference in the lives of our students.

If you are interested in sharing our passion for student success, CCD offers generous medical, dental, vision, life, and retirement options. We also offer the opportunity to expand your education, and those of your dependents, through our tuition reimbursement program.

CCD is a Learning College where policies, programs and practices support learning as the major priority. The Community College of Denver is an Equal Employment Opportunity Educational Employer.

Background checks will be conducted on all finalists for employment consideration.

CCD recognizes that administration, faculty, instructors, and staff reflect the diversity of its students and community and prohibits employment and student discrimination based on race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.