Procurement & Contracts Coordinator

NEPSE Trading; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The Circular Action Alliance is seeking a Procurement Coordinator to support a broad range of procurement activities, contract administration, supplier onboarding, and governance. This role partners with Procurement, Finance, Legal, and Program Operations to ensure compliant, efficient procurement across multi-state programs.

You will maintain procurement records, support reporting and analytics, and help improve processes, tools, and stakeholder experience while staying audit-ready and aligned

Qualifications

• Bachelor’s degree or equivalent experience in Business Administration, Procurement, Supply Chain, Finance, or related field.
• 2+ years of experience in procurement, purchasing, contract administration, supplier management, finance operations, or related administrative support.
• Experience with ERP systems such as Workday, SAP, Oracle, or similar platforms.
• Strong analytical, organizational, and problem‑solving skills.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Teams.
• Excellent verbal and written communication skills.

Responsibilities

• Procurement Operations & Governance: support intake and workflow across state programs and ensure policy compliance.
• Contract Administration: assist with contract intake, routing, and repository management; monitor renewal dates.
• Reporting & Analytics: collect, validate, and maintain procurement data for reporting and compliance.
• Supplier Support & Onboarding: assist with supplier onboarding, document collection, and verification.
• Stakeholder Engagement: liaison between Procurement, Finance, Legal, Program Operations, and suppliers; provide updates.
• Other duties as assigned.

Skills

Analytical skills

Organizational skills

Problem-solving

Excel

Word

PowerPoint

Teams

Verbal comms

Written comms

Education

Bachelor's degree or equivalent in Business Admin / related field

7+ years related experience

Tools

Workday

SAP

Oracle

Job description

The Circular Action Alliance is seeking a Procurement Coordinator to support a broad range of procurement activities, contract administration, supplier onboarding, and governance. This role partners with Procurement, Finance, Legal, and Program Operations to ensure compliant, efficient procurement across multi-state programs.

You will maintain procurement records, support reporting and analytics, and help improve processes, tools, and stakeholder experience while staying audit-ready and aligned