Contracts & POs Admin Specialist

The Beaver Excavating Co.; Canton (OH); On-site; USD 38,000 - 50,000; Full time

Job summary

The Beaver Excavating Co. is seeking an Administrative Assistant - Subcontracts & Purchase Orders to manage subcontracts, purchase orders, change orders, and related documentation.

You will coordinate with project teams, subcontractors, vendors, and internal departments to ensure all documents are complete, accurate, and properly filed. The role also supports pre-lien notices, OCIP/CCIP, contractor licensing, and other contract-related requirements, providing essential administrative assistance

Qualifications

• College degree or relevant coursework preferred.
• Prior administrative experience in contracts, insurance, or compliance preferred.
• Familiarity with construction documents and contract terminology is helpful.

Responsibilities

• Prepare and maintain subcontracts, purchase orders, change orders, and related docs.
• Review documents for completeness and compliance with procedures.
• Monitor document status and follow up for signatures and insurance certificates.
• Maintain accurate records in company systems and correspondence.
• Assist with NDAs and pre-lien requirements.

Skills

Critical thinking

Organization

Communication

Teamwork

Microsoft Office

Education

College degree

Tools

Microsoft Office

Document management systems

Job description

The Beaver Excavating Co. is seeking an Administrative Assistant - Subcontracts & Purchase Orders to manage subcontracts, purchase orders, change orders, and related documentation.

You will coordinate with project teams, subcontractors, vendors, and internal departments to ensure all documents are complete, accurate, and properly filed. The role also supports pre-lien notices, OCIP/CCIP, contractor licensing, and other contract-related requirements, providing essential administrative assistance