Contracts Manager Legal

DOCUMENT STORAGE SYSTEMS INC; Florida; Presencial; USD 75.000 - 100.000; Jornada completa

Descripción de la vacante

DOCUMENT STORAGE SYSTEMS INC. is seeking a Contract Manager in North Palm Beach, FL to join the Legal Affairs and Compliance Department. The role focuses on tracking, updating, and maintaining contracts to ensure accuracy, timeliness, and regulatory compliance across the organization.

You will work cross-functionally with legal, IT, compliance, and finance, ensuring contract terms meet business objectives and regulatory standards. Requires 2+ years in contracts management and a 4-year degree.

Formación

• 2+ years of contracts management, paralegal, or similar experience in a legal setting.
• Experience reviewing, drafting, and negotiating commercial contracts.
• Proficiency with Microsoft Office and document workflow tools.
• Understanding of HIPAA, FAR, and related regulatory requirements.

Responsabilidades

• Review, edit, and prepare NDAs, MSAs, PSAs, License Agreements, and amendments.
• Develop and refine contract templates, clauses, and processes.
• Manage contract lifecycle from creation to renewal and termination.
• Handle workflow requests and coordinate with submitters for accuracy.
• Ensure terms align with business objectives and regulatory requirements.
• Maintain accurate records of all contracts and related docs.
• Monitor contract performance and enforce terms and conditions.
• Facilitate cross-functional communication between legal, IT, compliance, and finance.
• Serve as internal point of contact for contract information.
• Participate in gap assessments, compliance reviews, and related support engagements.
• Attend weekly department meetings and daily briefings.

Conocimientos

Highly organized

Detail-oriented

Excellent communication

Independent/self-motivated

Self-directed

Client-facing collaboration

Educación

Bachelor’s Degree

Juris Doctor (JD) preferred

Herramientas

Microsoft Word

Outlook

Excel

PowerPoint

SharePoint

Adobe Acrobat Pro

DocuSign

Descripción del empleo

Job Details

Job Location: NPB - North Palm Beach, FL 33408, Position Type: Full Time, Education Level: 4 Year Degree, Salary Range: $85,000.00 - $100,000.00, Travel Percentage: Negligible, Job Shift: Day, Job Category: Legal Admin, For more than 30 years, Document Storage Systems, Inc. (DSS) has been a driving force in health information technology, building and integrating the software that thousands of clinicians and administrative staff rely on every day across the federal, public, and private healthcare sectors. From our headquarters in North Palm Beach, Florida, we have become a trusted modernization partner to the Department of Veterans Affairs, the Department of Defense, and other federal agencies, with a relentless focus on interoperability, regulatory compliance, and, above all, better patient care.

Overview

We are seeking a highly organized and detail-oriented Contract Manager to join our growing team. This is an exciting opportunity for the right candidate, offering the potential for long-term career growth within our organization. You will work closely with the Legal Affairs and Compliance Department to track, update, and maintain all contracts, ensuring accuracy, timeliness, and full regulatory compliance across the organization.

The Contract Manager will

• Review, edit, and prepare a variety of agreements including NDAs, Professional Services Agreements, MSAs, Consulting Agreements, License Agreements, and Amendments, in line with company standards.
• Assist in developing and refining contract templates, clauses, and processes to improve efficiency and mitigate risks.
• Manage the contract lifecycle process, including contract creation, execution, management, renewal, and termination.
• Manage requests through workflows - pushing matters along; speaking with submitters as needed to ensure details are correctly captured and addressed.
• Knowledge of legal and regulatory requirements, including HIPAA and Federal Acquisition Regulations (FAR).
• Collaborate with internal stakeholders to ensure contract terms align with business objectives.
• Maintain accurate records of all contracts and related documentation.
• Monitor contract performance to ensure adherence to terms and conditions.
• Facilitate communication between parties involved in contract agreements.
• Work cross-functionally between departments, including but not limited to the legal, information technology, compliance, and finance departments to ensure contracts comply with company policies and legal requirements.
• Act as the internal point of contact for contract information and answer basic contract questions.
• Participate in gap assessments, compliance reviews, and other support engagements as needed.
• Participate in weekly department meetings and daily briefings

Preferred Skills

• Other administrative work required within the department, which includes but is not limited to preparing letters, forms, correspondences, and maintaining corporate registrations in various states.
• Develop new and enhance existing workflows to drive process improvements and initiatives to track and simplify contract transactions from beginning to end.
• Assist Compliance and Risk Management Department.

Conditions of Employment

• Must be a US Citizen or Permanent Resident.
• Must be able to pass a Federal background check
• Must be determined suitable for federal employment.

Security and Privacy Duties and Responsibilities

Individuals working forDSS or any Subsidiarywill be subject to security and privacy requirements as explained in HIPAA, FedRAMP, and NIST 800-53. Additionally, they are required to undergo specific FedRAMP training to ensure compliance with all associated controls and responsibilities in the day-to-day performance of their duties. Individuals working in departments that are considered to be in the high-riskcategory will be required to undergo advanced training based on their role and level of access. Individuals with access to modify data and the configuration baseline will require further training.

The preceding functions are examples of the work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and make a reasonable accommodation as needed

Qualifications: Required Skills

• 2+ years of contracts management, paralegal, or other comparable experience in a law firm or legal department or similar environment as a Contracts Administrator or similar position, with experience reviewing, drafting, and negotiating a broad range of commercial contracts.
• Microsoft Suite proficiency – Word, Outlook, Excel, PowerPoint, SharePoint, if not proficient, must have willingness and drive to train / retrain
• Highly proficient in the use of Adobe Acrobat Pro
• Highly proficient in the use of DocuSign or similar electronic signing softwares.
• Willingness to learn and is adaptable to changing priorities.
• Excellent communication skills
• Solid understanding of databases
• Highly organized, detail-oriented, analytical
• Is independent, self-motivated, proactive and results oriented
• Is self-directing, with the ability to identify priorities
• Works well with internal and external clients
• Experience reviewing and drafting commercial contracts.
• Experience involving contract management, paralegal services, or other comparable experience in a law firm or legal department or in-house setting.

Preferred Skills

• Experience with contract lifecycle management systems
• Experience in identification and implementation of contracting process improvement initiatives.

Education

• Required:Bachelor’s Degree
• Preferred:
  • A Juris Doctor (JD) degree or active license to practice law is a significant plus,candidates with a legal background will be given strong preference and consideration.
  • Bachelor's Degree or any additional applicable education or training

Certification(s), Licenses

• Paralegal certificate from an ABA-accredited program
• Any applicable, job relevant certifications

Years of experience in a similar role

• Required:2+ years of contracts management, paralegal, or other comparable experience in a law firm or legal department or similar environment as a Contracts Administrator or similar position, with experience reviewing, drafting, and negotiating a broad range of commercial contracts.
• PreferredAny additional, applicable experience in a similar role

Compensation

Salary at DSS, Inc is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $75,000.00 to $100,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of DSS, Inc.’s total compensation package for employees.

Physical Demands

• Standing 5% per day
• Sitting 100% per day
• Walking 5% per day
• Stooping 5% per day
• Lifting
  • If traveling, ability to lift up to 50 lbs. unassisted (luggage, laptop etc.)
  • Up to 10 lbs. unassisted, several times a day (laptop, office equipment, office supplies, etc.)
• Computer Work 100% per day
• Telephone Work 80% per day
• Reading 100% per day
• Other, please specify
  • If traveling, must be able to travel unassisted via common carrier and/or personal auto

DSS, Inc. is an Equal Opportunity Employer.

If you need an accommodation seeking employment with DSS, Inc., please email [e-mail] or call [phone]. Accommodations are made on a case-by-case basis