Contract Administrator

Duraserv Corp; Coppell (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

DuraServ is seeking a Contract Administrator to manage contract lifecycles including data entry, reviews, and negotiations for designated regions from the Corporate Office in Coppell, TX.

The role emphasizes accuracy in contract documentation, obtaining financial guarantees, and providing guidance to the Sales team during tender, awarding, and handover phases. Proficiency in Microsoft Office 365 and contract management systems is required.

Qualifications

• Knowledge of contract lifecycle management, including tender, awarding, negotiation, and handover processes.
• Ability to effectively negotiate resolutions with external customers and clearly communicate complex contractual matters.
• Proficiency in utilizing contract management databases and systems to monitor requests, input data, and manage documentation.
• Knowledge of relevant legal and regulatory requirements concerning contracts, agreements, and the necessary financial guarantees.
• Ability to identify and resolve problems.
• Advanced proficiency with Microsoft Office 365.

Responsibilities

• Data entry into databases for Contracts, Agreements, and Change Orders for designated regions.
• Monitor and respond to group requests for designated regions.
• Complete preliminary review and markups of Contracts, Agreements, and Change Orders, and negotiate resolutions with customers.
• Review Contracts, Agreements, and Change Orders within a designated signing authority.
• Obtain required financial guarantees, such as Bonds and Consent of Surety.
• Provide guidance and support on contractual matters to the Sales team during tender, awarding, and handover phases.
• Duties may change or be added at any time with or without notice.

Skills

Contract lifecycle management

Negotiation

Data entry

Document management

Microsoft Office 365

Communication

Education

High School diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Contract management systems

Microsoft Office 365

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contract Administrator

Contracts Full Time Shared Team Services Corporate Office, Coppell, TX, US

JOB SUMMARY

The Contract Administrator will manage the full lifecycle of contracts and agreements within designated regions, from initial data entry and preliminary review to execution and post-award guidance. The role requires attention to detail in document processing, negotiation with external customers, and ensuring financial compliance. Key responsibilities include maintaining accurate contract databases, obtaining necessary financial guarantees, and serving as a primary point of contact for contractual advice to the Sales department.

ESSENTIAL JOB FUNCTIONS

• Responsible for data entry into databases for Contracts, Agreements, and Change Orders for specific regions.
• Monitors and responds to group requests for designated regions.
• Completes preliminary review and markups of Contracts, Agreements, and Change Orders, and negotiates resolutions with customers.
• Reviews Contracts, Agreements, and Change Orders within a designated signing authority.
• Responsible for obtaining required financial guarantees, such as Bonds and Consent of Surety.
• Provides guidance, advice, and support on contractual matters to the Sales team during the tender, awarding, and handover phases of contracts.
• This job description is not designed to cover or contain a comprehensive listing of the required activities, duties, or responsibilities of the team member. Duties, obligations, and activities may change, or new ones may be assigned at any time with or without notice.

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

LEADERSHIP COMPETENCY MODEL

This role requires the demonstration of the following competencies:

Instills Trust| Communicates Effectively | DemonstratesCustomer Focus|Takes Initiative| Makes Quality Decisions | Drives Growth | Ensures Accountability | Drives Results

KNOWLEDGE, SKILLS, AND ABILITIES

• Comprehensive knowledge of contract lifecycle management, including tender, awarding, negotiation, and handover processes.
• Ability to effectively negotiate resolutions with external customers and clearly communicate complex contractual matters
• Proficiency in utilizing contract management databases and systems to monitor requests, input data, and manage documentation
• Knowledge of relevant legal and regulatory requirements concerning contracts, agreements, and the necessary financial guarantees
• Ability to identify and resolve problems.
• Advanced proficiency (knowledge) with Microsoft Office 365.

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• In office environment
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times.

PLANNED BUSINESS TRAVEL

• This job requires no planned business travel.

EDUCATION AND EXPERIENCE

• High School diploma or equivalent is required. Associate or bachelor’s degree, preferred.
• Combined experience in Contracts Assistant, Procurement Specialist, or Paralegal practices of 1 or more years with education is desirable.
• Previous experience with databases, data entry and contract documentation.

EEO STATEMENT

DuraServ is an equal-opportunity employer. We prohibit discrimination and afford equal employment opportunities to team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Our EEO policy applies to all aspects of the relationship between DuraServ and its team members, including recruitment, employment, promotion, transfer, training, working conditions, compensation, benefits, and application of policies.