Contract Administrator

DuraServ; Coppell (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

DuraServ is seeking a Contract Administrator to manage the full lifecycle of contracts across designated regions, from data entry and preliminary review to execution and post‑award guidance. You will coordinate with the Sales team, ensure financial guarantees are obtained, and maintain accurate contract documentation in databases.

The role emphasizes attention to detail, strong negotiation with external customers, and compliance with regulatory requirements.

Qualifications

• Comprehensive knowledge of contract lifecycle management, including tender, awarding, negotiation, and handover processes.
• Ability to negotiate resolutions with external customers and clearly communicate complex contractual matters.
• Proficiency in contract management databases and systems to monitor requests, input data, and manage documentation.
• Knowledge of relevant legal and regulatory requirements concerning contracts, agreements, and the necessary financial guarantees.
• Ability to identify and resolve problems.
• Advanced proficiency with Microsoft Office 365.

Responsibilities

• Data entry into databases for Contracts, Agreements, and Change Orders for specific regions.
• Monitors and responds to group requests for designated regions.
• Completes preliminary review and markups of Contracts, Agreements, and Change Orders, and negotiates resolutions with customers.
• Reviews Contracts, Agreements, and Change Orders within a designated signing authority.
• Responsible for obtaining required financial guarantees, such as Bonds and Consent of Surety.
• Provides guidance, advice, and support on contractual matters to the Sales team during the tender, awarding, and handover phases of contracts.
• This job description is not designed to cover or contain a comprehensive listing of the required activities, duties, or responsibilities of the team member.

Skills

Contract lifecycle management

Negotiation

Contract databases

Legal and regulatory knowledge

Problem solving

Microsoft Office 365

Education

High School diploma or equivalent; Associate or bachelor’s degree preferred

Job description

Job Summary

The Contract Administrator will manage the full lifecycle of contracts and agreements within designated regions, from initial data entry and preliminary review to execution and post-award guidance. The role requires attention to detail in document processing, negotiation with external customers, and ensuring financial compliance. Key responsibilities include maintaining accurate contract databases, obtaining necessary financial guarantees, and serving as a primary point of contact for contractual advice to the Sales department.

The Contract Administrator will manage the full lifecycle of contracts and agreements within designated regions, from initial data entry and preliminary review to execution and post-award guidance. The role requires attention to detail in document processing, negotiation with external customers, and ensuring financial compliance. Key responsibilities include maintaining accurate contract databases, obtaining necessary financial guarantees, and serving as a primary point of contact for contractual advice to the Sales department.

Essential Job Functions

• Responsible for data entry into databases for Contracts, Agreements, and Change Orders for specific regions.
• Monitors and responds to group requests for designated regions.
• Completes preliminary review and markups of Contracts, Agreements, and Change Orders, and negotiates resolutions with customers.
• Reviews Contracts, Agreements, and Change Orders within a designated signing authority.
• Responsible for obtaining required financial guarantees, such as Bonds and Consent of Surety.
• Provides guidance, advice, and support on contractual matters to the Sales team during the tender, awarding, and handover phases of contracts.
• This job description is not designed to cover or contain a comprehensive listing of the required activities, duties, or responsibilities of the team member. Duties, obligations, and activities may change, or new ones may be assigned at any time with or without notice.

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

LEADERSHIP COMPETENCY MODEL

This role requires the demonstration of the following competencies:

Instills Trust | Communicates Effectively | Demonstrates Customer Focus | Takes Initiative | Makes Quality Decisions | Drives Growth | Ensures Accountability | Drives Results

Knowledge, Skills, And Abilities

• Comprehensive knowledge of contract lifecycle management, including tender, awarding, negotiation, and handover processes.
• Ability to effectively negotiate resolutions with external customers and clearly communicate complex contractual matters
• Proficiency in utilizing contract management databases and systems to monitor requests, input data, and manage documentation
• Knowledge of relevant legal and regulatory requirements concerning contracts, agreements, and the necessary financial guarantees
• Ability to identify and resolve problems.
• Advanced proficiency (knowledge) with Microsoft Office 365.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• In office environment
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times.

PLANNED BUSINESS TRAVEL

• This job requires no planned business travel.

Education And Experience

• High School diploma or equivalent is required. Associate or bachelor’s degree, preferred.
• Combined experience in Contracts Assistant, Procurement Specialist, or Paralegal practices of 1 or more years with education is desirable.
• Previous experience with databases, data entry and contract documentation.

EEO STATEMENT

DuraServ is an equal-opportunity employer. We prohibit discrimination and afford equal employment opportunities to team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Our EEO policy applies to all aspects of the relationship between DuraServ and its team members, including recruitment, employment, promotion, transfer, training, working conditions, compensation, benefits, and application of policies.