Contracts Manager Legal

Document Storage Systems Inc; Boca Raton (FL); On-site; USD 75,000 - 100,000; Full time

Job summary

Document Storage Systems, Inc. (DSS) is seeking a highly organized Contract Manager to join our Legal Affairs and Compliance team in Florida. You will track, edit, and maintain contracts, including NDAs, MSAs, and consulting agreements, ensuring accuracy and regulatory compliance across the organization.

You will manage the contract lifecycle, develop templates and processes, and coordinate with internal stakeholders to align terms with business objectives. HIPAA, FAR knowledge is required.

Qualifications

• 2+ years of contracts management experience in a legal environment.
• Experience reviewing, drafting, and negotiating commercial contracts.
• Familiarity with HIPAA, FAR, and regulatory requirements.

Responsibilities

• Review, edit, and prepare NDAs, MSAs, Professional Services, Consulting, and License Agreements.
• Manage contract lifecycle from creation to renewal/termination.
• Develop and refine contract templates, clauses, and workflows to improve efficiency and mitigate risk.
• Ensure contracts comply with company policies and legal requirements; track performance.

Skills

Contracts management

Paralegal experience

Excellent communication skills

Independent, self-motivated

Education

Bachelor’s Degree

Juris Doctor (JD) preferred

Tools

Microsoft Office

Adobe Acrobat Pro

DocuSign

SharePoint

Job description

For more than 30 years, Document Storage Systems, Inc. (DSS) has been a driving force in health information technology, building and integrating the software that thousands of clinicians and administrative staff rely on every day across the federal, public, and private healthcare sectors. From our headquarters in North Palm Beach, Florida, we have become a trusted modernization partner to the Department of Veterans Affairs, the Department of Defense, and other federal agencies, with a relentless focus on interoperability, regulatory compliance, and, above all, better patient care.Overview:We are seeking a highly organized and detail-oriented Contract Manager to join our growing team. This is an exciting opportunity for the right candidate, offering the potential for long-term career growth within our organization. You will work closely with the Legal Affairs and Compliance Department to track, update, and maintain all contracts, ensuring accuracy, timeliness, and full regulatory compliance across the organization.The Contract Manager will:Review, edit, and prepare a variety of agreements including NDAs, Professional Services Agreements, MSAs, Consulting Agreements, License Agreements, and Amendments, in line with company standards.Assist in developing and refining contract templates, clauses, and processes to improve efficiency and mitigate risks.Manage the contract lifecycle process, including contract creation, execution, management, renewal, and termination.Manage requests through workflows - pushing matters along; speaking with submitters as needed to ensure details are correctly captured and addressed.Knowledge of legal and regulatory requirements, including HIPAA and Federal Acquisition Regulations (FAR).Collaborate with internal stakeholders to ensure contract terms align with business objectives.Maintain accurate records of all contracts and related documentation.Monitor contract performance to ensure adherence to terms and conditions.Facilitate communication between parties involved in contract agreements.Work cross-functionally between departments, including but not limited to the legal, information technology, compliance, and finance departments to ensure contracts comply with company policies and legal requirements.Act as the internal point of contact for contract information and answer basic contract questions.Participate in gap assessments, compliance reviews, and other support engagements as needed.Participate in weekly department meetings and daily briefingsPreferred Skills:Other administrative work required within the department, which includes but is not limited to preparing letters, forms, correspondences, and maintaining corporate registrations in various states.Develop new and enhance existing workflows to drive process improvements and initiatives to track and simplify contract transactions from beginning to end.Assist Compliance and Risk Management Department.Conditions of Employment:Must be a US Citizen or Permanent Resident.Must be able to pass a Federal background checkMust be determined suitable for federal employment.Security and Privacy Duties and Responsibilities:Individuals working for DSS or any Subsidiary will be subject to security and privacy requirements as explained in HIPAA, FedRAMP, and NIST 800-53. Additionally, they are required to undergo specific FedRAMP training to ensure compliance with all associated controls and responsibilities in the day-to-day performance of their duties. Individuals working in departments that are considered to be in the high-risk category will be required to undergo advanced training based on their role and level of access. Individuals with access to modify data and the configuration baseline will require further training.The preceding functions are examples of the work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and make a reasonable accommodation as neededRequired Skills:2+ years of contracts management, paralegal, or other comparable experience in a law firm or legal department or similar environment as a Contracts Administrator or similar position, with experience reviewing, drafting, and negotiating a broad range of commercial contracts.Microsoft Suite proficiency – Word, Outlook, Excel, PowerPoint, SharePoint, if not proficient, must have willingness and drive to train / retrainHighly proficient in the use of Adobe Acrobat ProHighly proficient in the use of DocuSign or similar electronic signing softwares.Willingness to learn and is adaptable to changing priorities.Excellent communication skillsSolid understanding of databasesHighly organized, detail-oriented, analyticalIs independent, self-motivated, proactive and results orientedIs self-directing, with the ability to identify prioritiesWorks well with internal and external clientsExperience reviewing and drafting commercial contracts.Experience involving contract management, paralegal services, or other comparable experience in a law firm or legal department or in-house setting.Preferred Skills:Experience with contract lifecycle management systemsExperience in identification and implementation of contracting process improvement initiatives.Education:Required: Bachelor’s DegreePreferred:A Juris Doctor (JD) degree or active license to practice law is a significant plus, candidates with a legal background will be given strong preference and consideration.Bachelor's Degree or any additional applicable education or trainingCertification(s), Licenses:PreferredParalegal certificate from an ABA-accredited programAny applicable, job relevant certificationsYears of experience in a similar role:Required: 2+ years of contracts management, paralegal, or other comparable experience in a law firm or legal department or similar environment as a Contracts Administrator or similar position, with experience reviewing, drafting, and negotiating a broad range of commercial contracts.Preferred Any additional, applicable experience in a similar roleCompensation:Salary at DSS, Inc is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $75,000.00 to $100,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of DSS, Inc.’s total compensation package for employees.Physical Demands:Standing5% per daySitting100% per dayWalking5% per dayStooping5% per dayLiftingIf traveling, ability to lift up to 50 lbs. unassisted (luggage, laptop etc.)Up to 10 lbs. unassisted, several times a day (laptop, office equipment, office supplies, etc.)Computer Work100% per dayTelephone Work80% per dayReading100% per dayOther, please specifyIf traveling, must be able to travel unassisted via common carrier and/or personal autoDSS, Inc. is an Equal Opportunity Employer. If you need an accommodation seeking employment with DSS, Inc., please email [e-mail] or call [phone]. Accommodations are made on a case-by-case basis