Contracts Manager

New York State Unified Court System; New York (NY); On-site; USD 85,000 - 115,000; Full time

Job summary

The New York State Unified Court System is seeking a Senior Management Analyst (Contracts Manager) within the Office of Court Administration - Division of Grants, Contracts, and Procurement in Castleton-on-Hudson, NY.

The role leads the Contracts Unit, overseeing legal and human services contracts to support court operations, with reporting to the Division Director. The position emphasizes procurement integrity, contract monitoring, and collaboration with grants and fiscal teams.

Qualifications

• One year in the Management Analyst title.
• A Master’s degree in Public or Business Administration with four (4) years of relevant experience, or an equivalent combination of education and experience.

Responsibilities

• Lead the Contracts Unit to implement legal and human services contracts.
• Promote open, fair, and competitive procurement processes.
• Provide technical assistance to UCS stakeholders and staff.
• Coordinate with Grants, Procurement, and Fiscal Operations units for timely contract actions.
• Ensure reviewers and bidders clearly describe required services.
• Develop procurement evaluation tools to meet UCS requirements.
• Review procurement instruments and contracts with OCA Counsel.
• Respond to vendor inquiries during the RFP process.
• Coordinate proposal evaluation teams and issue contract awards.
• Supervise staff and prioritize steps for timely contract implementation.

Education

Master's degree in Public or Business Administration

Four years of relevant experience

Job description

The New York State Unified Court System is seeking a Senior Management Analyst (Contracts Manager) in the Office of Court Administration - Division of Grants, Contracts, and Procurement in Castleton-on-Hudson, NY.

The Division of Grants, Contracts and Procurement is organized into four distinct but interdependent teams: Grants, Contracts, Procurement, and Fiscal Operations. This position will lead the Contracts Unit, responsible for implementing legal and human services contracts to support court operations and administration. The position will report to the Division Director.

Key Responsibilities:

• Working in close collaboration with the Procurement Unit to promote open, fair, and competitive procurement processes in conformance with law and policy.
• Providing technical assistance to OCA Division Directors, senior judicial district office staff and other UCS stakeholders.
• Promoting a responsive customer service approach among unit staff.
• Coordinating with the Grants Unit to ensure timely implementation of grant-funded contractual services.
• Working in close collaboration with the Fiscal Operations Unit to ensure proper allocation of funds to service contracts.
• Providing technical assistance to purchasers to clearly describe required services to potential bidders.
• Developing procurement evaluation tools to ensure services meet UCS requirements.
• Coordinating the review of procurement instruments and contracts by OCA Counsel.
• Responding to questions submitted by the vendor community as part of the RFP process.
• Coordinating proposal evaluation teams.
• Analyzing bid and/or quote data, preparing conclusions and recommendations, and issuing contract awards.
• Supervising subordinate staff throughout the contracting process.
• Prioritizing tasks to ensure the necessary steps are taken to promote timely contract implementation and uninterrupted services.
• Acting as point-of-contact for UCS procurements pending Attorney General and Office of the State Comptroller grants team review and approval.
• Supporting contract monitoring in collaboration with program units.

Qualifications:

One year in the Management Analyst title; or Master's degree in Public or Business Administration from an accredited college or university and four (4) years of relevant experience; or An equivalent combination of education and experience.

Please view the full employment announcement at: 16104_senior_management_analyst-division-of-grants-contracts-and-procurement.pdf