Contracts and Procurement Specialist

New York State Unified Court System; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

The New York State Unified Court System, Office of Court Administration - Division of Grants, Contracts, and Procurement, is recruiting for an Analyst Series role with titles Principal Court Analyst or Senior Court Analyst. The position supports procurement and contracting functions and works under Senior Management Analysts.

Key responsibilities include conducting procurement activities in open, fair, and competitive processes; coordinating with Grants, Contracts, Procurement and Fiscal

Qualifications

• One year in the Senior Court Analyst title; or Bachelor's degree from an accredited college or university and three years of relevant experience; or Master's degree in Public or Business Administration and two years of relevant experience; or an equivalent combination of education and experience.
• Experience with procurement processes, bid reviews, and contract documentation is preferred.

Responsibilities

• Perform procurement activities in support of open, fair, and competitive processes in accordance with laws, rules, and policies.
• Respond to requests and inquiries in a timely and professional manner to support a customer service–oriented approach.
• Coordinate with Grants, Contracts, Procurement and Fiscal Operations Units to complete procurement tasks and review purchase requests for completeness.
• Assist purchasers with drafting and refining scope descriptions using templates and standard language.
• Use evaluation criteria and tools to assist with reviewing bids, quotes, and proposals.
• Assist with compiling, formatting, and routing responses to vendor questions based on guidance.
• Support logistical coordination of proposal and bid evaluation activities, including scheduling meetings and tracking materials.
• Compile bid/quote/proposal information and assist with analysis and procurement documentation under supervision.
• Provide day-to-day support to procurement staff; no formal supervisory responsibilities.
• Track procurements and deadlines and escalate issues to support timely processing.
• Assist with routing procurement documents for review by OCA Counsel and tracking responses.
• Assist with preparation and submission of procurement materials to oversight agency review and approval.

Skills

Procurement knowledge

Bid evaluation

Contract management

Customer service

Education

Bachelor's degree

Master's degree in Public/Business Administration

Job description

The New York State Unified Court System Office of Court Administration - Division of Grants, Contracts, and Procurement is recruiting for (1) position in the Analyst Series. The position will be filled in one of the following titles and will be dependent upon the qualifications and experience of the applicant selected: Principal Court Analyst or Senior Court Analyst.

The Division of Grants, Contracts and Procurement is organized into four distinct but interdependent teams: Grants, Contracts, Procurement and Fiscal Operations. This position will work with the Contracts and Procurement Units, responsible for procuring and contracting goods and services to support court operations and administration. Under the supervision of Senior Management Analysts, the position will support procurement and contracting functions.

Key Responsibilities:

• Performing assigned procurement activities in support of open, fair, and competitive processes in accordance with applicable laws, rules, and policies.
• Supporting a customer service–oriented approach by responding to requests and inquiries in a timely and professional manner.
• Coordinating with the Grants, Contracts, Procurement and Fiscal Operations Units as needed to complete assigned procurement tasks. Reviewing purchase requests for completeness and assisting in identifying appropriate procurement methods.
• Assisting purchasers with drafting and refining scope descriptions using established templates, guidance, and standard language.
• Using established evaluation criteria and tools to assist with the review of bids, quotes, and proposals.
• Assisting with compiling, formatting, and routing responses to vendor questions based on approved guidance.
• Supporting the logistical coordination of proposal and bid evaluation activities, including scheduling meetings and tracking materials.
• Compiling bid, quote, or proposal information and assisting with analysis and preparation of procurement documentation under supervision.
• Providing day-to-day support to procurement staff as assigned; this role does not include formal supervisory responsibility.
• Tracking assigned procurements and deadlines and escalating issues as needed to support timely processing.
• Assisting with routing procurement documents for review by OCA Counsel and tracking responses.
• Assisting with the preparation and submission of procurement materials to oversight agency review and approval.

Qualifications:

Principal Court Analyst (Contracts and Procurement):

One year in the Senior Court Analyst title; or Bachelor's degree from an accredited college or university and three (3) years of relevant experience; or Master's degree in Public or Business Administration from an accredited college or university and two (2) years of relevant experience; or An equivalent combination of education and experience.

Senior Court Analyst (Contracts and Procurement):

One year in the Court Analyst title; or Bachelor's degree from an accredited college or university and two (2) years of relevant experience; or Master's degree in Public or Business Administration from an accredited college or university and one (1) year of relevant experience; or An equivalent combination of education and experience.

Please view the full employment announcement at: 16105_analyst_series-division-of-grants-contracts-and-procurement_0.pdf