Contracts Lifecycle Specialist

Process Instruments Inc.; Irvine (CA); On-site; USD 82,000 - 91,000; Full time

Benefits offered by this job

401(k) match

Dental & Vision insurance

Life & Disability insurance

Medical insurance

Employee assistance program

Paid holidays & vacation

Flexible spending accounts

Educational reimbursement

Commuter benefits

Job summary

HORIBA in Irvine, CA is seeking a Contracts Specialist to manage contract workflows and CLM administration. You will coordinate and review contracts with business teams to ensure timely processing and policy compliance.

Ideal candidates have 3–5+ years in contract administration or legal operations, and experience with CLM systems, templates, and reporting. A bachelor's degree in business or legal studies is preferred, with strong communication and multitasking skills.

Qualifications

• 3–5+ years of experience in contract administration, contract management, legal operations, or equivalent
• Experience with CLM systems and developing workflow, templates, or reporting
• Familiarity with commercial contract terms and risk assessment
• Strong analytical, organizational, and document management skills
• Excellent written and verbal communication skills
• Ability to manage multiple projects and deadlines
• Attention to detail and problem-solving skills
• Ability to work independently and with teams

Responsibilities

• Review routine commercial agreements and standard contract terms against approved templates and standards
• Identify non-standard terms and related issues
• Prepare, revise, and coordinate contracts, amendments, renewals, and termination agreements
• Track contract status and facilitate internal review and approvals
• Support negotiations of standard terms with customers, vendors, and partners
• Administer and maintain the contract management system
• Manage contract intake, workflow routing, approvals, execution, and repository management
• Monitor contract obligations, key dates, renewals, and expirations
• Generate reports and dashboards on contract activity, cycle times, and compliance metrics
• Support electronic signature processes and document retention requirements
• Maintain contract templates, clause libraries, and playbooks
• Assist with process improvements to increase efficiency and reduce turnaround times
• Support internal audits and compliance initiatives
• Ensure contracts are stored and managed per company policies
• Partner with procurement, sales, and operations teams throughout the lifecycle
• Train business users on contract processes and CLM functionality
• Provide contract status updates and reporting to leadership

Skills

Analytical skills

Organizational skills

Communication skills

Attention to detail

Independent work

Team collaboration

Education

Bachelor's degree in business/administration/legal studies/paralegal studies or equivalent

Contract management certifications (plus)

Tools

CLM system experience

Workflow development

Templates & playbooks

Reporting within CLM

Job description

HORIBA in Irvine, CA is seeking a Contracts Specialist to manage contract workflows and CLM administration. You will coordinate and review contracts with business teams to ensure timely processing and policy compliance.

Ideal candidates have 3–5+ years in contract administration or legal operations, and experience with CLM systems, templates, and reporting. A bachelor's degree in business or legal studies is preferred, with strong communication and multitasking skills.