Contracts Specialist

Process Instruments Inc.; Irvine (CA); On-site; USD 82,000 - 91,000; Full time

Benefits offered by this job

401(k) match

Dental & Vision insurance

Life & Disability insurance

Medical insurance

Employee assistance program

Paid holidays & vacation

Flexible spending accounts

Educational reimbursement

Commuter benefits

Job summary

HORIBA in Irvine, CA is seeking a Contracts Specialist to manage contract workflows and CLM administration. You will coordinate and review contracts with business teams to ensure timely processing and policy compliance.

Ideal candidates have 3–5+ years in contract administration or legal operations, and experience with CLM systems, templates, and reporting. A bachelor's degree in business or legal studies is preferred, with strong communication and multitasking skills.

Qualifications

• 3–5+ years of experience in contract administration, contract management, legal operations, or equivalent
• Experience with CLM systems and developing workflow, templates, or reporting
• Familiarity with commercial contract terms and risk assessment
• Strong analytical, organizational, and document management skills
• Excellent written and verbal communication skills
• Ability to manage multiple projects and deadlines
• Attention to detail and problem-solving skills
• Ability to work independently and with teams

Responsibilities

• Review routine commercial agreements and standard contract terms against approved templates and standards
• Identify non-standard terms and related issues
• Prepare, revise, and coordinate contracts, amendments, renewals, and termination agreements
• Track contract status and facilitate internal review and approvals
• Support negotiations of standard terms with customers, vendors, and partners
• Administer and maintain the contract management system
• Manage contract intake, workflow routing, approvals, execution, and repository management
• Monitor contract obligations, key dates, renewals, and expirations
• Generate reports and dashboards on contract activity, cycle times, and compliance metrics
• Support electronic signature processes and document retention requirements
• Maintain contract templates, clause libraries, and playbooks
• Assist with process improvements to increase efficiency and reduce turnaround times
• Support internal audits and compliance initiatives
• Ensure contracts are stored and managed per company policies
• Partner with procurement, sales, and operations teams throughout the lifecycle
• Train business users on contract processes and CLM functionality
• Provide contract status updates and reporting to leadership

Skills

Analytical skills

Organizational skills

Communication skills

Attention to detail

Independent work

Team collaboration

Education

Bachelor's degree in business/administration/legal studies/paralegal studies or equivalent

Contract management certifications (plus)

Tools

CLM system experience

Workflow development

Templates & playbooks

Reporting within CLM

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Contracts Specialist

Salary Range: $82,000.00 To $91,000.00 Annually

Contracts Specialist

The HORIBA Group of worldwide companies provides an extensive array of instruments and systems for applications ranging from automotive R&D, process and environmental monitoring, in-vitro medical diagnostics, semiconductor manufacturing and metrology, to a broad range of scientific R&D and QC measurements. Proven quality and trustworthy performance have established widespread confidence in the HORIBA Brand.

Inspired by our unique motto, “JOY and FUN,” we focus on social responsibilities by building state-of-the-art products for scientific advancement; especially for protecting health, safety, and the environment. “HORIBARIANs,” the HORIBA employees all over the world, look forward to working with additional creative and entrepreneurial self-starters.

Our legal department is searching for Contracts Specialist to join our team in Irvine, CA. The ideal deal candidate is an organized and motivated contract professional who can manage contract workflows and administer the organization’s contract lifecycle management (CLM) system. This role would handle the day-to-day coordination and review of contracts working closely with business teams across the organization to ensure contracts are processed efficiently, tracked accurately, and comply with company policies and procedures.

Key Responsibilities

Contract Administration & Review

• Review routine commercial agreements and standard contract terms against approved contract templates, playbooks, and company standards.
• Identify non-standard terms and elated.
• Prepare, revise, and coordinate contracts, amendments, renewals, and termination agreements.
• Track contract status and facilitate internal review and approval processes.
• Support negotiations of standard business terms with customers, vendors, and partners.

Contract Lifecycle Management (CLM)

• Administer and maintain the company's contract management system.
• Manage contract intake, workflow routing, approvals, execution, and repository management.
• Monitor contract obligations, key dates, renewals, and expirations.
• Generate reports and dashboards on contract activity, cycle times, and compliance metrics.
• Support electronic signature processes and document retention requirements.

Process Improvement & Compliance

• Maintain contract templates, clause libraries, and playbooks.
• Assist with process improvements to increase efficiency and reduce turnaround times.
• Support internal audits and compliance initiatives.
• Ensure contracts are stored and managed in accordance with company policies.

Stakeholder Support

• Partner with procurement, sales, and operations teams throughout the contract lifecycle.
• Train business users on contract processes and CLM system functionality.
• Provide contract status updates and reporting to leadership.

Desired Qualifications and Skills

• 3-5+ years of experience in contract administration, contract management, legal operations, or equivalent experience, preferably in a corporate legal department or technology company
• Experience working with contract lifecycle management (CLM) systems, as well as developing workflow, templates, or reporting within a CLM system.
• Familiarity with commercial contract terms and risk assessment.
• Strong analytical, organizational, and document management skills.
• Excellent written and verbal communication skills.
• Ability to manage and support multiple projects and deadlines.
• Attention to detail and excellent analytical and problem-solving skills.
• Ability to work independently and in a team environment
• Be able to work effectively with all levels of employees and management.
• Bachelor's degree in business management or administration, legal studies, paralegal studies or a similar field of study or equivalent experience. Additional certifications in the field of contract management are a plus

Compensation Package:

• 401(k) plan with match
• employee group dental, vision, life, and disability (short and long-term) paid for by the company
• medical insurance, family dental and vision insurance, and supplemental life insurance available with reasonable employee contributions
• employee assistance program
• paid holidays, vacation, and sick time
• flexible spending accounts
• educational reimbursement and commuter benefit programs

If you are an individual with a disability and need an accommodation during the application/hiring process, please email [e-mail] or call [phone] for assistance. HORIBA will provide reasonable accommodation, upon request, to support individuals with disabilities to be able to participate in the hiring process. HORIBA is committed to making our workplace accessible for individuals with disabilities.

Qualified candidates can expect to earn between $82,000 to $91,000 in this role.