Contract Lifecycle Specialist – CLM & Compliance

Horiba Instruments; Irvine (CA); On-site; USD 82,000 - 91,000; Full time

Benefits offered by this job

401(k) match

Medical insurance

Dental and vision

Job summary

Horiba Instruments in Irvine, CA is seeking a Contracts Specialist to manage contract workflows and administer the CLM system, ensuring compliance with company policies and timely processing.

The role partners with procurement, sales, and operations, reviews routine agreements, supports negotiations, and tracks obligations and renewals. Qualifications include 3–5+ years in contract administration and CLM experience, plus a Bachelor’s degree.

Qualifications

• 3-5+ years of experience in contract administration, contract management, legal operations, or equivalent, preferably in a corporate legal department or tech company.
• Experience working with CLM systems and developing workflow, templates, or reporting within a CLM system.
• Familiarity with commercial contract terms and risk assessment.
• Strong analytical, organizational, and document management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Review routine commercial agreements and standard contract terms against approved templates, playbooks, and company standards.
• Identify non-standard terms and elevate legal or business risks as appropriate.
• Prepare, revise, and coordinate contracts, amendments, renewals, and termination agreements.
• Track contract status and facilitate internal review and approval processes.
• Support negotiations of standard business terms with customers, vendors, and partners.
• Administer and maintain the company's contract management system.
• Manage contract intake, workflow routing, approvals, execution, and repository management.
• Monitor contract obligations, key dates, renewals, and expirations.
• Generate reports and dashboards on contract activity, cycle times, and compliance metrics.
• Support electronic signature processes and document retention requirements.
• Maintain contract templates, clause libraries, and playbooks.
• Assist with process improvements to increase efficiency and reduce turnaround times.
• Support internal audits and compliance initiatives.
• Ensure contracts are stored and managed in accordance with company policies.
• Partner with procurement, sales, and operations teams throughout the contract lifecycle.
• Train business users on contract processes and CLM system functionality.
• Provide contract status updates and reporting to leadership.

Skills

Contract administration

Contract management

Legal operations

CLM workflows

Risk assessment

Education

Bachelor's degree in business/administration/legal studies

Paralegal studies (preferred)

Tools

CLM software

Microsoft Excel

Job description

Horiba Instruments in Irvine, CA is seeking a Contracts Specialist to manage contract workflows and administer the CLM system, ensuring compliance with company policies and timely processing.

The role partners with procurement, sales, and operations, reviews routine agreements, supports negotiations, and tracks obligations and renewals. Qualifications include 3–5+ years in contract administration and CLM experience, plus a Bachelor’s degree.