Contracts & Invoices Specialist – Hybrid Office Support

State of Oregon; Salem (VA); Hybrid; USD 42.000 - 56.000; Vollzeit

Benefits dieser Stelle

Amazing benefits

Zusammenfassung

The Oregon Department of Education is seeking a Contracts and Invoice Office Specialist to provide clerical and administrative support across the Office of Enhancing Student Opportunities. You will process contractor invoices, maintain records, and support legal teams with invoicing and contract management.

Hybrid work is available with on-site collaboration and remote options for approved employees. Candidates should have clerical experience and an associate degree or equivalent, with a focus

Qualifikationen

• Two years of general clerical experience or equivalent.
• An associate degree in any field or an equivalent combination of education and experience.

Aufgaben

• Provide secretarial and administrative support for dispute resolution services.
• Process contractor invoices and payment documentation for timely payments.
• Maintain record keeping across files and tracking systems.
• Maintain team knowledge management, desk procedures and shared docs.
• Provide general clerical support and meeting preparation.
• Support the legal team's invoicing processes.
• Assist the Legal Specialist when needed.
• Process intake of work invoices from contractors.
• Maintain an invoice tracking system and monitor spending.
• Support processing of complaint orders as needed.

Kenntnisse

clerical experience

keyboarding

word processing

Ausbildung

Associate degree or equivalent

Tools

Records management systems

Jobbeschreibung

The Oregon Department of Education is seeking a Contracts and Invoice Office Specialist to provide clerical and administrative support across the Office of Enhancing Student Opportunities. You will process contractor invoices, maintain records, and support legal teams with invoicing and contract management.

Hybrid work is available with on-site collaboration and remote options for approved employees. Candidates should have clerical experience and an associate degree or equivalent, with a focus