Hybrid Office Coordinator - Wireless Communications Admin

Oregon Department of Transportation; Salem (OR); Hybrid; USD 39,000 - 53,000; Full time

Benefits offered by this job

11 paid holidays

Flexible work schedules

Public Service Loan Forgiveness

Job summary

Oregon Department of Transportation is seeking an Office Coordinator to provide comprehensive administrative support within the Wireless Communications Section. The role includes handling records, vendor payments, and daily office operations in a hybrid work setting with 2–3 days in the Salem office.

The position requires clerical experience or an associate degree, with the option to combine education and experience. A strong focus on accuracy and timely reporting will be essential for success.

Qualifications

• Two years of general clerical experience including keyboarding or other document generation.
• Associate degree in any field.
• Equivalent combination of education and experience.

Responsibilities

• Provide administrative support to the Wireless Communications Section.
• Manage records, filing systems and documentation for vendor payments, accounts receivable, equipment expenditures and inventory.
• Activate direct bill accounts and process travel reimbursements, ensuring compliance with agency financial standards.
• Enter, verify and correct commercial vendor repair invoice data in the Fleet Information Management System (FIMS).
• Prepare and submit periodic reports including equipment rental, mileage, usage, inventory and other required operational reports.
• Process invoice payments, reconcile vendor statements and resolve billing issues per agency procedures.
• Assist with employee inquiries, payroll matters, benefits questions and general administrative guidance.
• Operate and maintain office equipment and systems to support daily workflow.
• Work in a standard office environment with hybrid work optional – 2 to 3 days in office.

Skills

Organizational skills

Records management

Data entry

MS Office

Verbal & written communication

Task prioritization

Education

Associate degree

Equivalent combination of education and experience

Tools

Microsoft Office

Job description

Oregon Department of Transportation is seeking an Office Coordinator to provide comprehensive administrative support within the Wireless Communications Section. The role includes handling records, vendor payments, and daily office operations in a hybrid work setting with 2–3 days in the Salem office.

The position requires clerical experience or an associate degree, with the option to combine education and experience. A strong focus on accuracy and timely reporting will be essential for success.