Contracts/Grants Reviewer Supervisor

State of Louisiana; Baton Rouge (LA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Parental Leave

Holidays & Leave

Retirement Benefits

Job summary

Louisiana Department of Transportation and Development (DOTD) is seeking a Contract Services professional to provide technical and supervisory support to the CCS Unit. The role entails overseeing contracts, invoices, and DBE compliance within the consulting engineering arena.

The ideal candidate will possess strong policy adherence, critical thinking, and staff development capabilities, with multiple qualification paths outlined in the minimum standards.

Qualifications

• Two years of the required experience must be in contracts or grants management.
• Six years of experience in contracts, grants management, procurement, financial management, or accounting.
• Bachelor’s degree plus three years in contracts or grants management, procurement, financial management, or accounting.

Responsibilities

• Supervises the procurement, preparation, and processing of contracts for consulting engineering services and related staff, ensuring compliance with DOTD policies.
• Ensures the accuracy of tracking and monitoring system for all invoices and documents.
• Communicates with project managers, engineering consultants, and audit staff to facilitate invoice processing and information exchange; attends meetings as needed.
• Manages the DBE database identifying DBE invoiced effort; trains staff on DBE compliance; develops CCS SOP for DBE tracking.

Skills

Developing Performance

Thinking Critically

Following Policies and Procedures

Education

Bachelor’s degree in business or public administration, finance, economics, or statistics

Advanced degree in business or public administration, finance, economics, or statistics

Job description

For further information about this vacancy contact: Paulette Territo

About This Job

Section 80 – Contract Services

80/CGRS/50340504/09.11.26-BH

At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro‑mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About This Position

This position is responsible for providing technical and supervisory support to the Consultant Contracts Services (CCS) Unit of the Contract Services Section of the Department of Transportation and Development.

An Ideal Candidate Should Possess The Following Competencies

• Developing Performance: Builds the future potential of others by supporting long‑term growth, skill development, and career progression.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well‑supported conclusions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la_gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

Minimum Qualifications

Two years of the required experience for the following minimum qualification must have been in contracts or grants management:

• Six years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full‑time work experience in any field plus three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• A bachelor’s degree plus three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• An advanced degree in business or public administration, finance, economics, or statistics plus two years of experience in contracts or grants management, procurement, financial management, or accounting.

Experience Substitution:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full‑time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

• Supervises the procurement, preparation, and processing, as well as training and guiding others in the procurement, preparation, and processing, of all standard and complex contracts, as well as all other associated or related contract documents, for consulting engineering and related services contracts of the Department. assigned staff in accordance and compliance with all applicable Department of Transportation and Development and Louisiana State Civil Service policies, procedures, and rules.
• Assures the accuracy of the tracking and monitoring system for all assigned invoices and invoice documents.
• Communicate with project managers and coordinators, engineering consultants, and audit staff, as needed, to facilitate the exchange of the necessary information for the processing of invoices. Attend meetings, as necessary.
• Manages the DBE database that identifies DBE invoiced effort on DOTD projects. Ensure new certified DBE firms are timely added to database. Train staff to implement DBE compliance related protocols. Develop and update CCS Manual SOP, as needed for DBE tracking and reporting activities.

Position‑Specific Details

Appointment type:

This position may be filled as a promotion (open to only current permanent status classified DOTD employees); or by detail to special duty.

Compensation:

The actual starting salary depends on the education and experience of the selected applicant.

Contact Information

Paulette Territo

Consultant Contract Services Administrator

LA DOTD – Section 80, Room 405BB

[e-mail]

Phone: 225‑379‑1469

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here: www.laworks.net/workforcedev/Irs/Irs_tech_asst_guidance.asp.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others