Administrative Program Specialist A/B

State of Louisiana; New Orleans (LA); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Parental leave

State holidays and leave

Insurance coverage

Job summary

The Lakefront Management Authority is seeking a Contracts and Grants point of contact and lease manager to coordinate federal and state grant funding, monitor expenditures, and oversee agency leasing activities. This role involves liaising with multiple governmental entities and private partners to ensure compliance and efficient fund utilization.

Ideal candidates will have experience in administrative services and grants management, with the ability to identify funding sources and manage

Qualifications

• Four years of experience in administrative services.
• Six years of full‑time work experience in any field plus one year of experience in administrative services.
• A bachelor's degree plus one year of experience in administrative services.
• An advanced degree.

Responsibilities

• Serves as a point of contact for grants and lease management.
• Identify needs and potential funding sources with Admin Program Manager.
• Research and identify grant opportunities at Federal, State, local, and private sectors.
• Coordinate grant submissions ensuring compliance with laws, policies, and regulations.
• Assist with development and preparation of complex grant requests and applications.
• Ensure grants are administered in compliance with laws and grant provider rules.
• Receive grant funds and maintain financial records as required.
• Coordinate processing of funds with Admin Program Manager.
• Maintain documents and records for grant management and ensure retention policy compliance.

Skills

Accepting Direction

Professionalism

Policies & Procedures

Project Management

Resource Management

Problem Solving

Data-Driven

Education

Bachelor's degree

Advanced degree

Job description

Mission

About this Job

The Lakefront Management Authority manages, controls, regulates, operates, and maintains any non-flood-protection facility or improvement asset or function within a levee district within the jurisdiction of a flood protection authority.

Overview Of The Role

This position serves as the Contracts and Grants point of contact as well as lease manager for the Agency. The position is responsible for the coordination of federal and state grant funding management and the coordination of efforts associated with tracking all authority expenditures. The position is responsible for the coordination of the leasing process for the agency.

An Ideal Candidate Should Possess The Following Competencies

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Following Policies & Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Managing Projects: The ability to initiate, plan, execute, manage, and close out all project goals within the established timeline.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Solving Problems: The ability to discover solutions to problems.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Minimum Qualifications

• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

Function Of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.

Level Of Work: Entry

SUPERVISION RECEIVED:
General From Higher-level Supervisory Personnel.
SUPERVISION EXERCISED:
May supervise 1-2 lower level personnel.

JOB DISTINCTIONS: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.

Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Job Duties

Job Duties and Other Information

• Serves as a point of contact for the FAA, Departments of Transportation and Development, and any and all other Federal, State or local public and private entities relative to grants.
• Works under the Admin Program Manager to identify needs and potential funding sources.
• Researches and identifies potential Federal, State, local government, and private sector grant opportunities as requested.
• Coordinates with Federal, State, and local government and private sector grants management officials and other sources to submit grant requests and applications, ensure that submittals conform to appropriate laws, policies, requirements, and regulations, and to resolve any potential issues.
• Assist with the development and preparation of complex grant requests and applications in accordance with statutory and regulatory requirements and departmental policies and procedures.
• Ensures grants are administered in accordance with all Federal, State, and local laws, regulations, and requirements, as well as all rules and requirements of the grant provider. Identifies and promptly resolves any related issues.
• Receives grant funds and ensures financial records are maintained as required for the grant program.
• Coordinates with the Admin Program Manager regarding processing of funds.
• Maintains documents and records for the grant management program and ensures compliance with record retention policy and grant requirements.

Position-Specific Details

Appointment Type: Probational

Career Progression: This position does participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information

For further information about this vacancy, contact:

Keljuane Brownfield

Lakefront Management Authority

504-293-2473

[e-mail]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (Based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others