Administrative Coordinator 4 - Traffic Section

State of Louisiana; Lake Charles (LA); On-site; USD 18,000 - 26,000; Full time

Job summary

The State of Louisiana DOTD is seeking an Administrative Coordinator 4 in Lake Charles to provide administrative support for the traffic section and related units. The role reports to the Traffic Engineer and involves maintaining confidential files, preparing daily work reports, and compiling essential information for district managers.

Three years of experience in administrative services are expected; substitution rules apply.

Qualifications

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Performance Planning and Review forms.
• Working knowledge of SAP and Agile Assets and Microsoft Office software.
• Ability to type, use a two-way radio, PC, fax, copier, PDAs, and printers.

Responsibilities

• Prepares, enters and edits Daily Work Reports for maintenance administrative units, including materials, equipment, and man hours in Agile Assets, Plant Maintenance, and PTMW systems.
• Assist and/or prepare reports for District Traffic Operations staff, Engineer Technician 7, and maintenance foremen.
• Compiles work orders for reimbursable damage to state property.
• Compiles critical information for high-level District Managers to aid in DOTD defense or other matters (FEMA, FHWA, etc.).
• Assist with reporting to DOTD, FHWA, FEMA and State of Louisiana after natural disasters, ensuring compliance and timely reimbursement.
• Maintains Loss Prevention files on equipment maintenance, inspections, safety meetings, MSDS, etc., and assists with emergency purchases.

Skills

Confidential file management

Communication

Time management

Initiative

Tools

SAP (Plant Maintenance, PTMW, MIGO, IW21-Notification, IW31-Work Order)

Agile Assets (La.GOV)

Microsoft Office

Job description

DISTRICT 07 - UNIT 002 – Traffic Section

POSITION NUMBER: 8533

JOB TITLE: Administrative Coordinator 4

The overall function of this position is to provide administrative assistance and support for the traffic section which includes signs, signals, striping and engineer staff Units, 002, 750, 751 and 777. This position is located in Lake Charles, District 07/Unit 002, of the Department of Transportation and Development and reports directly to the Traffic Engineer, Engineer 7.

Applicants with the following specialized knowledge, skills, and abilities are encouraged to apply:

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Performance Planning and Review forms
• Working knowledge of SAP (Plant Maintenance, PTMW, MIGO, IFCU, IW21-Notification, and IW31-Work Order), Agile Assets (La.GOV), and Microsoft Office software
• Ability to type, use a two-way radio, personal computer, fax machine, copier, PDAs, and printers

Please visit our DOTD Career Center for more information about our agency:

https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources:The ability to manage financial, physical and contractual resources to ensure compliance and maximize business value.
• Acting with Ethics and Integrity:The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative:The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Managing Time:The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

If you’re driven, collaborative and ready to make an impact—this could be the opportunity for you!

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Prepares, enters and edits Daily Work Reports for maintenance administrative units, which includes information on materials and equipment used as well as man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems.
• Assist and/or prepare reports for District Traffic Operations staff, Engineer Technician 7, and maintenance foremen.
• Compiles work orders for reimbursable damage to state property.
• Compiles critical information and/or reports, pictures, etc. for high-level District Managers to aid in DOTD defense or other important matters (i.e. FEMA, FHWA, Legislative Inquiries, Insurance Claims, etc.).
• Assist with reporting to DOTD, FHWA, FEMA and State of Louisiana Administration after natural disasters, including providing accurate information, in compliance all rules and regulations to ensure timely reimbursement.
• Maintains complex Loss Prevention files on equipment maintenance, building inspections, safety meetings, MSDS, etc. in compliance with the Loss Prevention Audit. The incumbent assists with emergency purchases and assists in verifying and turning in documents for purchases.

Position-Specific Details:

APPOINTMENT TYPE: Probational, Promotional

COMPENSATION: $15.76 hourly

WORK SCHEDULE: Monday-Thursday, Day Shift

Contact Information:

For further information about this vacancy contact:

Jared Chaumont

ADA of Operations

[phone]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM # 59 Workforce Development on training guidelines.

The Louisiana Department of Transportation and Development (DOTD) does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Additionally, DOTD serves as a model employer for individuals with disabilities.