Contracts Coordinator

Performance Foodservice; Elizabeth (NJ); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Day 1 Health & Wellness Benefits

Employee Stock Purchase Plan

401K Employer Matching

Education Assistance

Paid Time Off

Job summary

Performance Foodservice is seeking a detail-oriented Bid Administrator to support contract and bidding documentation under supervision. You will interact with bidding agencies, coordinate with sales, and ensure timely responses to questions while maintaining accurate bid records.

The role involves logging bids, creating and maintaining contracts, verifying deliveries, and assisting accounts receivable with billing discrepancies as needed. This is an on-site position in New Jersey.

Qualifications

• High School Diploma/GED or equivalent experience.
• 6–12 months accounting, accounting admin support, or related area.
• Ability to maintain bid logs and assist with contracts and pricing analyses.

Responsibilities

• Maintain a log of bids received, delivery status, and results; copy bids to buyers for pricing; transfer bids to spreadsheet format for analysis.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts associated with the bids; ensure bid requirements are met and provide profitability analysis.
• Coordinate delivery arrangements and verification of delivery.
• Gather bid results and recap competitor pricing; keep accurate bid records; verify accuracy of results.
• Assist accounts receivable in resolving billing discrepancies as needed.
• Performs other related duties as assigned.

Skills

Accounting experience

Education

High School Diploma/GED

Job description

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America’s food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Job Description

We Deliver the Goods

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America’s food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Position Purpose

Under direct supervision, carries out the clerical aspects of the contract and bidding documentation function. Works directly with the bidding agencies as a primary contact and works closely with sales to communicate bid awards. Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.

Responsibilities may include, but not limited to:

• Maintain a log of bids received, the delivery and results of those bids; copy bids and distribute to buyers for pricing; transfer bids to spreadsheet format, if possible, for analysis purposes.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts associated with the bids; ensure all requirements outlined in the bids are achieved and provide analysis of bids for profitability.
• Delivery, arrange for delivery, and verification of delivery.
• Gather bid results and recaps of competitor pricing; keep accurate records on file of all bids; check for accuracy in bid results and challenge any discrepancies.
• May perform other administrative related responsibilities, such as oversee the creation of and maintenance of nutritional catalogs / database; assist accounts receivable in resolving billing discrepancies.
• Performs other related duties as assigned.

Required Qualifications

High School Diploma/GED or Equivalent Experience

6 - 12 Months Accounting, accounting admin support or related

area

Compensation

$19.18 - $27.40