Contracts & Compliance Applications Specialist

Archway Recovery Services Inc; Fairfield (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Archway Recovery Services Inc. is seeking a Contracts and Applications Coordinator to support contracting, licensing, certification, credentialing, enrollment, and application activities.

This role manages the administrative lifecycle of contracts and applications, collects documentation, submits applications, tracks deadlines, and maintains records. You will collaborate with ARS leadership, departments, and external agencies to ensure complete, accurate, timely submissions.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, Health Administration, Behavioral Health, Social Services, or a related field.
• Experience in healthcare, behavioral health, government contracting, nonprofit administration, provider relations, licensing, credentialing, or another regulated environment preferred.
• Experience coordinating contracts, applications, licensing, credentialing, provider enrollment, grants, procurement responses, or similar administrative processes strongly preferred.
• Strong document-management and project-tracking skills.
• Proficiency with Microsoft Excel, Word, PDF documents, electronic application portals, and document management systems.
• Strong written communication and professional correspondence skills.
• Ability to learn complex application instructions, regulatory requirements, and contract provisions.
• Ability to coordinate work across multiple departments without direct supervisory authority.

Responsibilities

• Maintain an organized inventory of ARS contracts, agreements, amendments, renewals, and related documents.
• Maintain contract calendars and tracking systems for expiration dates, renewal periods, reporting deadlines, deliverables, insurance requirements, and other contractual obligations.
• Coordinate collection of information and documentation needed for new contracts, amendments, renewals, and extensions.
• Assist the Director of Contracts and Compliance with preparation, review, routing, execution, and implementation of contracts and agreements.
• Track contracts through internal and external review and approval processes.
• Coordinate signatures and maintain complete executed contract files.
• Coordinate site visits or application-related documentation requests when applicable.

Skills

Document management

Project tracking

Excel

Word

PDFs

Communication

Attention to detail

Confidentiality

Education

Bachelor’s degree in Business Administration, Public Administration, Health Administration, Behavioral Health, Social Services, or related field

Tools

Microsoft Excel

Microsoft Word

PDF documents

Electronic application portals

Document management systems

Job description

Archway Recovery Services Inc. is seeking a Contracts and Applications Coordinator to support contracting, licensing, certification, credentialing, enrollment, and application activities.

This role manages the administrative lifecycle of contracts and applications, collects documentation, submits applications, tracks deadlines, and maintains records. You will collaborate with ARS leadership, departments, and external agencies to ensure complete, accurate, timely submissions.