Contracts & CLM Administrator for Risk & Compliance

Carollo Engineers; Walnut Creek (CA); On-site; USD 41,328 - 45,460; Full time

Benefits offered by this job

Health insurance

Paid time off & holidays

401(k) company matching

Tuition reimbursement

Travel assistance

Flexible work arrangements

Job summary

Carollo Engineers is seeking a detail-oriented Administrative professional to support our Risk Management team in Walnut Creek, CA. This role focuses on contract archiving, CLM administration, and insurance certificate tracking, ensuring timely processing and proper documentation.

The position emphasizes discretion, confidentiality, and strong organizational skills, with opportunities to streamline processes and support cross-functional teams within a leading water-focused engineering firm.

Qualifications

• High School degree or equivalent.
• 2+ years of administrative experience in legal, contracts, CLMs, compliance, or risk management environments.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management systems.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communications skills.
• High level of integrity and discretion.

Responsibilities

• Maintain and organize digital contract archives in accordance with company policies.
• Review incoming contracts for completeness and proper documentation before filing.
• Ensure contracts are accurately labeled, indexed, and easily retrievable.
• Maintain accurate and up-to-date contract records within the CLM system.
• Support contract routing and approval workflows, ensuring timely processing and proper documentation.
• Upload fully executed agreements into the CLM system, ensuring all final documents and attachments are accurately recorded.
• Assist with the implementation and rollout of the CLM system to employees, including user adoption efforts.
• Provide administrative assistance to the Risk Management team.
• Assist with tracking subconsultant insurance certificates.
• Assist with issuing insurance certificates.
• Maintain confidentiality of sensitive contractual and risk information.
• Support process improvements to enhance document management efficiency.
• Perform additional administrative tasks as assigned.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Discretion

Education

High School degree or equivalent

Tools

Microsoft Office Suite

Document management systems

CLM systems

Job description

Carollo Engineers is seeking a detail-oriented Administrative professional to support our Risk Management team in Walnut Creek, CA. This role focuses on contract archiving, CLM administration, and insurance certificate tracking, ensuring timely processing and proper documentation.

The position emphasizes discretion, confidentiality, and strong organizational skills, with opportunities to streamline processes and support cross-functional teams within a leading water-focused engineering firm.