Contract Specialist

Austin Community College; Fairview (NJ); On-site; USD 90,000 - 120,000; Full time

Job summary

A leading educational institution in Fairview is seeking a Contract Specialist to manage and negotiate contracts valued between $40 and $60 Million. The ideal candidate will have a B.S./B.A. degree and four years of supply chain experience. This role involves developing and maintaining supplier relationships, analyzing cost-saving opportunities, and facilitating contract reviews to ensure compliance with Fairview standards.

Qualifications

• 4 years of relevant contract work experience in supply chain or purchasing function.
• Knowledge of products/services used in specialty healthcare or related areas.

Responsibilities

• Develop, negotiate, and maintain system-wide contracts.
• Manage supplier relationships and ensure performance.
• Analyze opportunities for cost savings and standardization.
• Enter and maintain contract data in the contract management system.
• Lead multidisciplinary Process Improvement teams as contracting expert to streamline processes.
• Review contracts for financial issues and liabilities; redline/revise as needed.
• Support Business Owners in capital approval and negotiate quotes as applicable.

Skills

Contract negotiation

Analytical skills

Supplier relationship management

Cost analysis

Education

B.S./B.A. in Business or related field

Tools

Contract management system

Job description

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At Fairview, we believe in the power of possibility — within ourselves, our teams, and the communities we serve. We believe that leadership isn’t just a title — it’s a mindset we all share. Whether you’re providing hands‑on care, innovating behind the scenes, or supporting those who do, your work matters.

Job Overview

Overview

The Contract Specialist is responsible for developing, negotiating, managing and maintaining supply, equipment, equipment maintenance and/or purchased service contracts for assigned areas.

Responsibilities

• Develop, negotiate, and maintain system‑wide contracts within areas of responsibility.
• Annual contract portfolio is between $40 and $60 Million
• Understands Business Owners requirements
• Develops strategy prior to negotiation
• Conducts negotiations with vendors
• Drafts contracts and contract summaries using approved templates/language; obtains signatures as per policy
• Reviews contracts for financial issues and liabilities risks and redlines/revises contracts to address issues.
• Facilitates risk reviews with key stakeholders as appropriate
• Identifies and documents savings and/or cost avoidance
• Enter and maintains contract information into contract management system
• Provides pricing to Contract Specialist Associate to coordinate into contract management system
• Manage supplier relationships to ensure performance to commitments and Fairview standards
• Establish parameters with Business Owner/Stakeholders for managing contract terms, timelines, deliverables
• Facilitate routine contract review with vendor and end‑user department accountable for contract
• Contracting/analytical lead for system‑wide Supply Chain project team(s) to promote standardization and cost reduction in areas of responsibility to achieve cost savings goals
• Analyzes opportunities for standardization, cost savings
• Develops cross‑reference processes and tools with vendors
• Analyzes cross‑references, summarizes opportunities and presents options and recommendations to Value Analysis Team, Business Owner, and/or Department and Service Line leaders.
• Prepares final cross‑reference and financial analysis
• Develops methodology, calculates and documents projected savings by project by site for Savings and Tracking tool
• Leads or participates on multidisciplinary Process Improvement teams as Contracting expert to streamline processes related to Supply Chain contracting.
• Maintain accurate contract information in contract management system and GPO partner.
• Updates Contract Specialist Associate on price changes, additions, as needed so that Associate can coordinate with Purchasing Control Coordinator
• Maintain accurate information in Rebate Tracker.
• Enter estimated frequency and amounts for Contract Administrator to coordinate receipt of refunds.
• Provide breakdown by site, if requested
• Update Portfolio Managers and provide Savings and Tracking Form when rebates are received
• Review/Approve Capital Requisitions in contract management system.
• Support Business Owners in Capital Approval Process, review and negotiate quotes, process contracts (when applicable) and save in contract management system.

Required Qualifications

• B.S./B.A. in Business or related field
• 4 years of relevant contract work experience in supply chain or a purchasing function in area of specialty; must have knowledge of products/services used in area of specialty, healthcare, or related areas