Construction Contracts & AIA Billing Administrator

TriMark USA, LLC; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Tuition reimbursement

Pet insurance

Legal insurance

Job summary

TriMark USA, LLC in Bedford Park, IL is seeking a Contracts & Billing Administrator to support contract and billing processes. You will manage contract documents, review terms, and execute billing activities using Navision and a vendor management system.

The role requires 2+ years in contracts and billing, experience with JDE/JD Edwards, and proficiency in MS Office. You will collaborate with vendors and internal teams, identify process improvements, and help ensure accurate, timely invoicing.

Qualifications

• 2+ years of relevant experience in Contracts & Billing administration.
• Experience with JDE / JD Edwards is preferred.
• Construction or Construction Services industry experience is a plus.
• Proficient in Microsoft Office applications.
• Able to pass a background check.

Responsibilities

• Manage and organize contract documents and records, ensuring accuracy.
• Review contract terms and conditions, identifying key details and requirements.
• Execute billing processes, including data entry, invoicing, and documentation.
• Maintain and analyze contract and billing data using Navision and other systems.
• Utilize VMS to manage vendor contracts, compliance, and performance.
• Collaborate with vendors and internal teams on contract and billing matters.
• Identify opportunities for process improvements within the Contracts & Billing department.

Skills

VMS

Contracts management

Billing

Data analysis

Attention to detail

Education

2+ years in Contracts & Billing administration or equivalent

Construction or Construction Services industry experience

Microsoft Office proficiency

Tools

Navision

JD Edwards (JDE)

Microsoft Office

Job description

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.co

m

Why you’ll love it her

• e!
• Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insura
• nce4
• 01kCommunity Service
• DaySpotlight Awa
• rdsNational Sales Excellence Awa
• rdsCFSP Prep Certification Prog

ramPosition Summ

• ary
• Located in Bedford Park, Illi
• TimeHy

bridThe Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and Navision is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing departm

ent.

Essential Functions & Responsibil

ities

Construction Contract Administr

• ation:
• Manage and organize contract documents and records, ensuring accuracy and comple
• teness.Review contract terms and conditions, identifying key details and requir

ements.Billing Process Ex

• ecution
• Execute billing processes, including data entry, invoicing, and docume
• ntation.Drop Ship
• BillingEnsure invoices are prepared in compliance with contractual terms and client requi

rements.Data Management And

• Analysis
• Maintain and analyze contract and billing data using Navision and other relevant
• systems.Perform data verification, reconciliation, and generate reports a
• ems (VMS)
• Utilize VMS to facilitate the management of vendor contracts, compliance, and pe
• rformance.Collaborate with vendors through the VMS to ensure seamless contract admin

istration.Communication And Co

• ordination
• Communicate effectively with internal teams and external stakeholders regarding contract and billi
• ng matters.Collaborate with cross-functional teams to address inquiries and reso

lve issues.Process

• Improvement
• Identify opportunities for process improvements within the Contracts & Billing
• department.Participate in initiatives to enhance overall efficiency and ef
• Strong organizational and time manag
• ement skills.Excellent written and verbal communic
• ation skills.Detail-oriented with a commitment
• to accuracy.Ability to work collaboratively in a team
• environment.Analytical mindset with the ability to interpret and analyze contract and
• billing data.Ability to adapt to new processes and
• technologies.Strong problem-solving skills and a proactive approach to addressin
• g challenges.

g challenges.Qualifications &am

• p; Experience
• 2+ years of relevant experience in Contracts & Billing administration, or equivalent Military or practic
• al experience.Experience with JDE / JD Edwa
• rds preferred.Experience in Construction or Construction Services indus
• try preferred.Proficient in Microsoft Office
• applications.Prior experience in foodservice equipment and sup
• plies desired.Ability to successfully pass a background check post off

er acceptance. The range provided represents the national average pay range for this position and is considered to be a general guideline. Pay for this position will reflect the candidate’s unique qualifications and may be higher or lower than the range provided based on employee geographic location. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, an

d federal law.

In addition to base salary, this role will be eligible for participation in TriMark’s’ benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of

responsibility.

TriMark’s commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity, inclusion and belonging through sharing, education,

and experiences.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, sta

te or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensa

tion and training.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodati

[e-mail].