Contracts Associate - Document Control Records Management

Compass Consulting; San Rafael (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Compass Consulting in California is seeking a Contracts Associate to draft, negotiate, and manage a high volume of agreements using templates and CLM systems. You will work closely with Legal, Global Sourcing and Procurement, and business partners to ensure timely execution and compliance with policies.

This role requires onsite presence two days per week (Tuesdays and Thursdays) and the ability to build strong relationships with internal teams and external vendors while improving contract

Qualifications

• Detail oriented and highly accurate document review.
• Strong written and verbal communication with internal/external stakeholders.
• Ability to manage multiple contracts and deadlines in a fast-paced environment.

Responsibilities

• Draft and negotiate various company agreements (NDAs, MSAs, Amendments, SCOs, Change Orders).
• Track contracts through CLM from draft to signature.
• Ensure compliance with contracting policy and procedures.
• Coordinate with Legal, GSP, and business partners to facilitate contract review and execution.
• Maintain templates and playbooks; train users on processes.

Skills

Detail oriented

Analytical thinking

Communication

Time management

Problem solving

Team collaboration

Adaptability

Learning systems

Organizational skills

Onsite capability

Tools

MS Office (Word, Excel, PowerPoint)

CLM systems

Job description

Our client focuses on developing first-in-class and best-in-class therapeutics that provide meaningful advances to patients who live with serious and life-threatening rare genetic diseases.

Role Overview:

The Contracts Associate will work closely with attorneys, Global Sourcing and Procurement (GSP), and business partners across the organization to draft, negotiate, track, and manage a high volume of contracts. Using established templates, playbooks, and procurement and contract management systems, the successful candidate will help facilitate efficient contract execution while ensuring compliance with Legal policies and procedures.

Duties:

• Research prior contracting relationships with suppliers and other contracting parties.
• Draft and negotiate a variety of company agreements including Non-Disclosure Agreements, Master Service Agreements, Amendments, Scopes of Work, and Change Orders, using company templates, in its procurement and contract lifecycle management (CLM) systems.
• Utilize Legal Department playbooks and approved guidance to negotiate contracts within established parameters.
• Monitor and track a large volume of contracts from draft to final signatures using the CLM.
• Ensure company-wide compliance with company contracting policy and procedures.
• Serve as a liaison among Legal, Global Sourcing and Procurement (GSP), business partners, and external contracting parties to facilitate contract review, negotiation, and execution.
• Build collaborative relationships with internal stakeholders to understand and respond to contracting needs.
• Exercise sound judgment within defined procedures and practices to determine action, including identifying issues and escalating matters to in-house counsel when appropriate.
• Support Legal Department initiatives, including maintaining templates and playbooks, training users on contract management processes, and improving operational efficiencies.
• Provide support for departmental projects and cross-functional initiatives as assigned.

Required Skills:

• Ability to work onsite at least two days per week (currently Tuesdays and Thursdays), with occasional additional onsite days as needed.
• Must be detail oriented, self-motivated, a quick learner, and have a strong work ethic.
• Strong analytical and problem-solving skills.
• Strong proofreading and editing skills.
• Strong written and verbal communication skills, with the ability to interact professionally and timely with internal and external stakeholders including suppliers/partners, outside counsel, internal legal team, business partners, GSP, and other stakeholders; proactively communicate relevant issues and deadlines.
• Excellent organization and time management skills required; Ability to manage multiple priorities, meet deadlines, work effectively in a fast-paced environment with a heavy workload, and work under pressure.
• Strong technology aptitude and willingness to learn new systems, processes, and enterprise AI tools.
• Proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel.
• Demonstrated initiative, accountability, sound judgment, and a collaborative approach.

Preferred Skills:

• Experience as a contracts administrator or contracts associate.
• Coursework in legal studies or experience at a law firm or within an in-house legal department of a public company.