Contract Administrator

Insync Staffing Inc.; San Rafael (CA); Hybrid; USD 66,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Vision insurance

Flexible spending accounts

Life insurance

Job summary

Insync Staffing Inc. is hiring a Contracts Associate for a 1-year hybrid role in San Rafael, CA, to draft, negotiate, track, and manage a high volume of contracts with attorneys, Global Sourcing and Procurement, and business partners.

Using established templates and CLM systems, you will help facilitate contract execution while ensuring compliance with Legal policies. This role is a strong fit for candidates pursuing a legal career, including recent graduates.

Qualifications

• Ability to work onsite at least two days per week (Tuesdays and Thursdays).
• Detail oriented, self-motivated, quick learner with strong work ethic.
• Strong written and verbal communication, professional interaction with stakeholders.
• Excellent organization and time management; handle multiple priorities in a fast-paced environment.

Responsibilities

• Draft and negotiate a variety of company agreements including NDAs, MSAs, Amendments, SOWs, and Change Orders using templates.
• Monitor and track a large volume of contracts from draft to final signatures in CLM.
• Serve as liaison among Legal, GSP, business partners, and external parties to facilitate review and execution.
• Maintain templates and playbooks, train users on contract management processes, support cross-functional initiatives.

Skills

Detail oriented

Analytical skills

Communication

Time management

Organization

MS Office

Problem solving

Education

Bachelor's degree

Tools

CLM systems

Job description

Hybrid position; Candidate must be in-office in San Rafael on Tuesdays and Thursdays

Duration: 1 year contract with potential to extend

Pay: $48.00 - $50.00

Contracts Associate

This role offers an excellent opportunity for an organized, detail-oriented professional to gain hands-on experience supporting enterprise-wide contracting within a dynamic biotechnology company.

The Contracts Associate will work closely with attorneys, Global Sourcing and Procurement (GSP), and business partners across the organization to draft, negotiate, track, and manage a high volume of contracts. Using established templates, playbooks, and procurement and contract management systems, the successful candidate will help facilitate efficient contract execution while ensuring compliance with Legal policies and procedures.

This position is well-suited for candidates interested in pursuing law school/a legal career. Recent college graduates are eligible to apply.

Contract Associate responsibilities include the ability to:

• Research prior contracting relationships with suppliers and other contracting parties.
• Draft and negotiate a variety of company agreements including Non-Disclosure Agreements, Master Service Agreements, Amendments, Scopes of Work, and Change Orders, using templates, in procurement and contract lifecycle management (CLM) systems.
• Utilize Legal Department playbooks and approved guidance to negotiate contracts within established parameters.
• Monitor and track a large volume of contracts from draft to final signatures using the CLM.
• Ensure company-wide compliance with ***'s contracting policy and procedures.
• Serve as a liaison among Legal, Global Sourcing and Procurement (GSP), business partners, and external contracting parties to facilitate contract review, negotiation, and execution.
• Build collaborative relationships with internal stakeholders to understand and respond to contracting needs.
• Exercise sound judgment within defined procedures and practices to determine action, including identifying issues and escalating matters to in-house counsel when appropriate.
• Support Legal Department initiatives, including maintaining templates and playbooks, training users on contract management processes, and improving operational efficiencies.
• Provide support for departmental projects and cross-functional initiatives as assigned.

Required Qualifications

• Ability to work onsite at least two days per week (currently Tuesdays and Thursdays), with occasional additional onsite days as needed.
• Must be detail oriented, self-motivated, a quick learner, and have a strong work ethic.
• Strong analytical and problem-solving skills.
• Strong proofreading and editing skills.
• Strong written and verbal communication skills, with the ability to interact professionally and timely with internal and external stakeholders including suppliers/partners, outside counsel, internal legal team, business partners, GSP, and other stakeholders; proactively communicate relevant issues and deadlines.
• Excellent organization and time management skills required; Ability to manage multiple priorities, meet deadlines, work effectively in a fast-paced environment with a heavy workload, and work under pressure.
• Strong technology aptitude and willingness to learn new systems, processes, and enterprise AI tools.
• Proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel.
• Demonstrated initiative, accountability, sound judgment, and a collaborative approach.

Preferred Qualifications

• Experience as a contracts administrator or contracts associate.
• Coursework in legal studies or experience at a law firm or within an in-house legal department of a public company.

Benefits (employee contribution):

• Health insurance
• Health savings account
• Vision insurance
• Flexible spending accounts
• Life insurance

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act