Contracts Administrator — Construction Contracts & Risk

John W. Danforth Company; City of Tonawanda (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

401(k) plan

Employee assistance program

Life insurance & disability

Flexible spending accounts

Job summary

John W. Danforth Company is seeking a Contracts Administrator to drive contract management from intake to execution across assigned regions. You will collaborate with internal teams and customers to ensure timely, compliant contracts and coordinate insurance and bond requirements.

The role requires at least 3 years of commercial contract experience and a degree. Proficiency with Microsoft Office and PDF tools is essential, with experience using AI-assisted review a plus.

Qualifications

• 3 years of experience in commercial contract administration.
• Associate or Bachelor’s degree required.
• Working knowledge of construction contract terms and conditions is a plus.
• Basic understanding of commercial insurance requirements within the construction industry is a plus.
• Proficiency with Microsoft Office and PDF/document management tools.
• Strong attention to detail, organization, and analytical skills.
• Ability to manage multiple priorities and respond with urgency and ownership.
• Strong communication and collaboration skills.
• Experience utilizing AI tools for document review is a plus.

Responsibilities

• Manage customer contracts through the contract lifecycle from intake to execution for assigned business regions.
• Support the review of standard contracts, including AIA agreements, NDAs, service agreements, and other business documents.
• Respond to customer insurance requirements and coordinate certificates of insurance and bond requests.
• Prepare summaries of contract terms and support risk analysis efforts.
• Support contract revisions, negotiations, and document tracking activities.
• Help implement and utilize electronic document management and workflow systems to support contract administration.
• Respond to contract-related inquiries from internal and external stakeholders in a timely and professional manner.
• Coordinate with contract team members to ensure timely approvals and contract processing.
• Coordinate lien filings as required and maintain supporting documentation.
• Leverage approved AI tools and technology to support document review and contract management processes.

Skills

Contract administration

Attention to detail

Communication

Multitasking

AI document review

Team collaboration

Analytical skills

Education

Associate or Bachelor’s degree

Tools

Microsoft Office

PDF/document management tools

Job description

John W. Danforth Company is seeking a Contracts Administrator to drive contract management from intake to execution across assigned regions. You will collaborate with internal teams and customers to ensure timely, compliant contracts and coordinate insurance and bond requirements.

The role requires at least 3 years of commercial contract experience and a degree. Proficiency with Microsoft Office and PDF tools is essential, with experience using AI-assisted review a plus.