Contracts Administrator

John W. Danforth Company; Town of Tonawanda (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Health savings and flexible spending

401(k) Savings Plan

Employee assistance program

Job summary

John W. Danforth Company is seeking a Contracts Administrator to oversee contract management from intake to execution across multiple regions. You will work with internal teams and clients to ensure timely reviews and compliance, coordinating insurance and bonds as needed.

The role emphasizes attention to detail, clear communication, and ability to manage multiple priorities within a growing organization in the Northeast.

Qualifications

• Minimum 3 years of experience in commercial contract administration.
• Associate or Bachelor’s degree is required.
• Knowledge of construction contract terms is a plus.

Responsibilities

• Manage contracts through lifecycle from intake to execution for assigned regions.
• Review standard contracts, including AIA agreements, NDAs, and service agreements.
• Respond to insurance requirements and coordinate certificates of insurance and bonds.
• Prepare summaries of contract terms and support risk analysis efforts.
• Support contract revisions, negotiations, and document tracking activities.
• Utilize electronic document management and workflow systems for administration.

Skills

Communication

Attention to detail

Analytical skills

Time management

Education

Associate or Bachelor's degree

Tools

Microsoft Office

PDF/document management tools

Job description

About Us

John W. Danforth Company, one of the largest mechanical contractors in the Northeast, is growing! We believe our people are our greatest asset and invest in training, career development, employee engagement, and team support. We are committed to delivering industry-leading experiences for our customers across commercial and industrial HVAC, plumbing, refrigeration, advanced technology manufacturing, process piping, fabrication, mission‑critical environments, and energy performance projects, backed by comprehensive service maintenance and repair.

Job Summary

As a Contracts Administrator at John W. Danforth Company, you will help drive the successful management of customer contracts and business agreements from review through execution. You'll work closely with internal teams and customers to facilitate effective and efficient contract review processes and coordinate insurance and bond requirements. This role is critical to protecting the company's interests while delivering a responsive and positive experience for our customers.

Essential Duties & Responsibilities

• Manage customer contracts through the contract lifecycle from intake to execution for assigned business regions.
• Support the review of standard contracts, including AIA agreements, NDAs, service agreements, and other business documents.
• Respond to customer insurance requirements and coordinate certificates of insurance and bond requests.
• Prepare summaries of contract terms and support risk analysis efforts.
• Support contract revisions, negotiations, and document tracking activities.
• Help implement and utilize electronic document management and workflow systems to support contract administration.
• Respond to contract-related inquiries from internal and external stakeholders in a timely and professional manner.
• Coordinate with contract team members to ensure timely approvals and contract processing.
• Coordinate lien filings as required and maintain supporting documentation.
• Leverage approved AI tools and technology to support document review and contract management processes.

Qualifications

• Minimum of 3 years of experience in commercial contract administration.
• Associate or Bachelor’s degree required.
• Working knowledge of construction contract terms and conditions, is a plus.
• Basic understanding of commercial insurance requirements within the construction industry, is a plus.
• Proficiency with Microsoft Office and PDF/document management tools.
• Strong attention to detail, organization, and analytical skills.
• Ability to manage multiple priorities and respond with urgency and ownership.
• Strong communication and collaboration skills.
• Experience utilizing AI tools for document review is a plus.

#danfth

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Geographic Disclosure

Compensation Range: $60,000-$65,000

Other Compensation: Bonus eligible

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, and an employee assistance program.