Contracts Administrator

Louisiana Bridge Builders; Lake Charles (LA); On-site; USD 60,000 - 75,000; Full time

Job summary

A regional construction company in Lake Charles is seeking a Contracts Administrator to manage contracts and ensure compliance with company policies. The ideal candidate will have a bachelor's degree and over 3 years of experience in contract administration. Responsibilities include drafting contracts, tracking milestones, and collaborating with various teams to address issues. This is a full-time position in a supportive work environment.

Qualifications

• Bachelor’s degree in business administration, management, or related field.
• 3+ years of contract administration experience.
• Design Build Contracts experience preferred.

Responsibilities

• Draft, review, and revise contracts and agreements.
• Track contract milestones, deliverables, and renewal dates.
• Support compliance audits.
• Maintain records of payments and contracts.
• Collaborate with teams for verification of payment schedules.

Skills

Communication skills

Proficient in Microsoft Office Suite

Team collaboration

Adaptability to change

Independent work initiative

Education

Bachelor's or related degree

High school diploma with 7+ years of experience

Job description

Join to apply for the Contracts Administrator role at Louisiana Bridge Builders

Location

This position is based in Lake Charles, LA.

Employment Type

Full-time

Seniority Level

Mid-Senior level

Job Summary

The Contracts Administrator is committed to supporting Louisiana Bridge Builders by supporting contract preparation, review, and management to ensure compliance with company policies and contractual obligations.

Responsibilities

• Assist in drafting, reviewing, and revising contracts, non-disclosure agreements (NDAs), purchase agreements, and service agreements.
• Track key contract milestones, deliverables, and renewal dates to ensure timely action.
• Support compliance audits by ensuring contracts align with company policies and regulations.
• Prepare, review, and coordinate progress payment certificates.
• Ensure alignment of payment certificates with project milestones and contract terms.
• Collaborate with finance and project teams to verify payment schedules, amounts, and approvals.
• Maintain accurate records of payments and ensure documentation is audit ready.
• Maintain organized records of contracts, amendments, and related correspondence in the contract management system.
• Prepare reports on contract status, upcoming renewals, and risks for management.
• Work closely with legal, procurement, finance, and project teams to address contract issues and discrepancies.
• Respond promptly to inquiries from internal and external parties regarding contract terms and obligations.
• Identify potential risks within contracts and recommend appropriate mitigation strategies.
• Ensure compliance with approval workflows throughout the contract lifecycle.
• Participate in initiatives to enhance contract management processes.
• Stay up to date with industry best practices, relevant laws, and regulations.
• Perform all other duties and responsibilities as assigned.

Knowledge, Abilities, & Skills

• Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
• Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) with proficient computer skills and ability to adapt and learn as programs and processes change.
• Ability to work as a team member and exert initiative to work independently to reach a goal.
• Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
• Ability to function effectively as a team player and collaborator.
• Ability to work a flexible work schedule, including overtime, as needed, to best serve the business operations.

Qualifications

At a minimum, the Contracts Administrator must have a bachelor’s degree in business administration, business management, construction management, or a related field of study, along with 3+ years of proven contract administration or relevant work experience. A high school diploma, or equivalent, along with 7+ years of proven contract administration or relevant work experience is also acceptable. Experience with Design Build Contracts is preferred.

Physical Demands

• N - Activity is not applicable.
• O - Occasionally (up to 33% of the time).
• F - Frequently (33%–66% of the time).
• C - Constantly (more than 66% of the time).

Louisiana Bridge Builders is an equal opportunity employer.