Contracts Administrator

Talentify; Harlingen (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid vacation, sick time and holidays

401K options

Tuition reimbursement

Life and disability insurance

Job summary

Harlingen Medical Center is seeking a Contracts Administrator to manage contract approvals and file integrity. You will coordinate with legal, executives and vendors to ensure timely processing and renewal of contracts.

Requirements include 3+ years in contract administration, strong MS Office skills, and attention to detail. The role supports a fast-paced hospital environment and offers comprehensive benefits.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• Proficient with Word, Excel and Outlook; able to manage confidential information.
• Minimum 3 years of contract administration experience.
• Strong attention to detail and organized, team and independent work capability.

Responsibilities

• Facilitate contract approvals from pre-contract to post-signature.
• Prepare and assist in contract packages for Administration and Legal Counsel.
• Manage various contracts per policies and laws; maintain files and reports.
• Collaborate with department managers, legal, executives and vendors.
• Maintain a Contract Log and update electronic/physical records.
• Improve processes and systems to boost contract administration efficiency.

Skills

MS Word

MS Excel

MS Outlook

Customer service

Confidentiality

Education

Associate Degree

Bachelor’s degree preferred

Tools

Document management systems

Database skills

Job description

Overview

Shift's Available: Days

Employment Type: Full Time

Hours: 8-hour shifts (Monday - Friday 8:00am - 5:00pm)

Location: Harlingen Medical Center - Harlingen, TX

Here are some of the benefits of working at Prime Healthcare:

• Health, dental, and vision insurance options
• Paid vacation, sick time and holidays
• Bereavement leave, FMLA and other leave options
• Employer 401K options
• Tuition reimbursement options
• Life, disability, and other insurance options
• Many other amazing benefits

Join an award-winning team of dedicated professionals committed to our core values of quality, compassion and community! Harlingen Medical Center, a member of Prime Healthcare, offers incredible opportunities to expand your horizons and be part of a community dedicated to making a difference.

Harlingen Medical Center is a Level IV Trauma Designated hospital that specializes in Cardiovascular Service, Emergency Services, Neuroscience, Orthopedic Services, Radiology, Rehabilitation Services and Surgical Services. Harlingen Medical Center has provided high-quality “Patient Focused Care” to the residents of Western Cameron County for more than 15 years. Harlingen Medical Center, one of South Texas’s best kept secrets, offers patients the best of both worlds--a warm, caring environment, close to home while providing the wide range of services and expertise typically found in much larger facilities.

Responsibilities

• The Contracts Administrator is responsible for facilitating the approval process of all contract documents from the pre-contract through post-signatures phases. Prepares and/or assists in the preparation of contract approval packages for submission to Administration and Legal Counsel.
• Manages a variety of contracts in accordance with company policies and procedures and applicable laws. Maintains Draft correspondence, prepares status reports and performs other duties such as filing, research as required, maintains and updates physical contract files for easy access to Senior Administrative Management.
• The Contracts Administrator works cooperatively with department managers, legal department, company executives and third party vendors to ensure that contracts are processed, executed and renewed in a timely fashion.
• Maintains and updates a Contract Log which reflects the status of facility's contracts.
• Assist to improve and implement new processes and system to maximize the productivity and Administration of contracts.
• Ensures that all patient and appropriate other contracts are reviewed at least annually medical staff to comply with accreditation requirements.
• Works closely with IT Department to create, maintain and update an Electronic Contract database.

Qualifications

EDUCATION, EXPERIENCE, TRAINING 1. Proficient on the following Microsoft programs: Word, Excel and Outlook. 2. Ability to multi-task and work under pressure in a fast paced environment. 3. Excellent customer service skills, strong work ethics, maintain a high level of confidentiality. 4. Detail oriented and Organized. 5. Ability to work well as part of a team or independently. 6. Associate Degree required. Bachelor’s degree preferred. 7. Must have at least 3 years of Contract Administration experience. 8. High proficiency in document management and database skills.

Employment Status

Full Time

Shift

Days

Equal Employment Opportunity

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf