Contracts Administrator

Butler America Aerospace L.L.C.; Cedar Rapids (IA); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Contracts Administrator to manage contract files and documentation in a fully remote role. This position involves preparing contract summaries, coordinating communications, and mentoring less experienced coordinators. The ideal candidate will possess strong customer service skills, attention to detail, and the ability to foster teamwork. With a focus on dependability and relationship management, this role offers a competitive hourly wage and comprehensive benefits. Join a company committed to diversity and inclusion while making a significant impact in the aerospace sector.

Benefits

401K

Medical Insurance

Dental Insurance

Vision Insurance

Sick Time

Qualifications

• High School Diploma or equivalent, with relevant skills and experience.
• U.S. citizenship required.

Responsibilities

• Maintain and revise contract files according to department procedures.
• Prepare contract summaries and manage communications.
• Coordinate travel, meetings, and expense reports for Contract Administrators.

Skills

Cooperation

Customer Service

Dependability

Detail-Oriented

Listening

Relationship Management

Time Management

Writing Skills

Education

High School Diploma or equivalent

Job description

Contracts Administrator

Location: Remote

Job ID: #70829

Pay Range: $30-35

Application Deadline: 05/08/2025

Comments:

• Citizenship: US citizens only
• Education: High school diploma or equivalent
• Schedule: Monday-Friday, 8am-4pm
• Role: Contract only
• Work Arrangement: Fully remote
• Time Entry: WIN time entry
• Submittal Limit: 3 candidates per supplier
• Rate: Do not submit candidates over the specified rate

Job Description:

1. Independently establish, maintain, and revise contract files according to department procedures.
2. Prepare Contract Summaries from contract documents for coordination and dissemination.
3. Type and distribute contract documents, briefing charts, summaries, correspondence, and maintain records.
4. Handle incoming calls, inquiries, and mail, routing them appropriately.
5. Coordinate travel, meetings, calendar entries, and expense reports for Contract Administrators.
6. Monitor and manage Security Device requirements.
7. Initiate export license applications (D-Trade) for complex export contracts.
8. Prepare basic contract documents such as proposals, export agreements, and PIEAs, subject to approval.
9. Monitor and administer customer websites for order receipt and management.
10. Mentor and train less experienced Contract Coordinators.

Skills & Attributes:

• Cooperation: Foster teamwork and act with company interests in mind.
• Customer Service: Provide excellent service and build long-term relationships.
• Dependability: Consistently deliver quality results.
• Detail-Oriented: Maintain high quality and accuracy.
• Listening: Practice active listening skills.
• Relationship Management: Be sensitive to the impact of actions on others.
• Time Management: Prioritize effectively.
• Writing Skills: Review all written communication carefully.

Qualifications:

High School Diploma or equivalent, with relevant skills and experience. U.S. citizenship required.

Benefits:

401K, medical, dental, vision, and sick time as per state law.

Butler America Aerospace, LLC. is an equal opportunity employer committed to diversity and inclusion. Employment decisions are made without regard to race, color, religion, gender, national origin, veteran status, disability, age, sexual orientation, gender identity, or marital status.