Contract Specialist - Detainee & Crisis Systems

Pima County; United States; On-site; USD 49,795 - 69,721; Full time

Benefits offered by this job

Comprehensive health insurance

Flexible work schedules

Opportunities for professional advancement

Job summary

Pima County is seeking a Contract Specialist to assist in managing public service contracts, including preparation of RFPs and evaluation of proposals. The ideal candidate will have an Associate’s degree and one year of contract-related experience.

This position focuses on collaboration with internal departments and ensuring compliance with procurement regulations. Benefits include competitive salaries, comprehensive health insurance, and opportunities for professional advancement.

Qualifications

• Minimum one year of experience administering, developing, evaluating, and/or writing contracts.
• Valid driver license required at time of application.

Responsibilities

• Assist in preparation and issuance of requests for proposals (RFPs).
• Review and evaluate bids, proposals, ensuring compliance with requirements.
• Collaborate with internal departments to gather requirements.

Skills

Contract management

Procurement compliance

Negotiation skills

Communication

Documentation

Education

Associate’s degree in public or business administration

Job description

Job Description Summary

Department: Detainee & Crisis Systems. Job Type: Classified. Classification: 5639 – Contract Specialist. Salary Grade: 9. Pay Range: $49,795 – $69,721 annually.

Essential Functions

• Assist in preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements.
• Review and evaluate bids, proposals, and quotes, ensuring compliance with procurement requirements and specifications.
• Collaborate with internal departments and stakeholders to gather requirements, develop scope of work documents, and define contract terms and conditions.
• Coordinate contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements.
• Prepare and maintain accurate documentation of contract files, including contracts, amendments, change orders, and correspondence.
• Monitor contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints.
• Facilitate communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation.
• Assist in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies.
• Generate reports and dashboards summarizing contract status, performance metrics, and key milestones for management review.
• Provide administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation.

Minimum Qualifications

• Associate’s degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely‑related field, AND one year of experience administering, developing, evaluating, and/or writing contracts.
• OR one year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator‑Courts, or a closely related position.

Preferred Qualifications

• Minimum two (2) years experience working with, developing, and writing contracts.
• Experience with/knowledge of developing contract proposals and related processes.
• Experience with/knowledge of implementing grants or grant oversight.
• Experience with/knowledge of creating reports, tracking contract timelines, progress, and priorities.
• Experience with/knowledge of working with contract and financial management system.
• Experience with/knowledge of healthcare agreements.

Licenses and Certificates

• Valid driver license required at time of application.
• Valid AZ driver license required at time of appointment.
• Subject to a 39‑month DOT Motor Vehicle Record review.

Background Checks

• Pre‑employment background checks, including verification of work history, education, and criminal conviction history.
• Some positions may require completion of a satisfactory personal background investigation by the court or law enforcement agencies.

EEO Statement

Pima County Government is an Equal Employment Opportunity employer. We do not discriminate based on race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Benefits

Competitive salaries, comprehensive health insurance coverage, retirement plans, and a range of employee benefits. Flexible work schedules, generous family leave policies, and wellness programs. Opportunities for professional advancement through training, workshops, and educational reimbursement programs.