Contract Specialist - Procurement

Pima County; United States; On-site; USD 51,000 - 72,000; Full time

Job summary

Pima County is seeking a Contract Specialist to support procurement and purchasing within the Materials and Services Division. The role focuses on drafting solicitations, evaluating bids, and ensuring compliance with regulations.

Collaboration with internal departments and vendors is essential to align contract terms with program objectives. The selected candidate will manage documentation, monitor performance, and assist with budget reconciliation and reports for management review, contributing

Qualifications

• Associate’s degree and one year of contract-related experience; substitution allowed per policy.
• Experience administering, developing, evaluating, and/or writing contracts preferred.
• Microsoft Office proficiency, especially Word and Excel, required.

Responsibilities

• Assist in drafting RFPs, ITBs, and RFQs for public service contracts.
• Review bids, proposals, and quotes for compliance and accuracy.
• Collaborate with internal stakeholders to gather requirements and define scope of work.
• Coordinate contract negotiations and revisions with vendors and legal teams.
• Maintain contract files, amendments, and correspondence.
• Monitor contract performance, timelines, deliverables, and budget adherence.

Skills

Contract negotiation

Attention to detail

Analytical skills

Communication skills

Education

Associate’s degree in public or business administration, finance, supply chain management, or related field

Tools

Microsoft Office Suite (Word, Excel)

Job description

Job Description Summary

Department - Procurement Job Description OPEN UNTIL FILLED Job Type: Classified Job Classification: 5639 - Contract Specialist Salary Grade: 9 Pay Range Hiring Range: $51,292 - $61,568 Annually Pay Range: $51,292 - $71,822 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 11/20/2026.

The Pima County Procurement Department has an opening for a Contract Specialist who will play a key role in supporting the procurement and purchasing functions within the County’s Materials and Services Division.

Essential Functions:

• Assists in the preparation and issuance of requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements;
• Reviews and evaluates bids, proposals, and quotes received in response to solicitations, ensuring compliance with procurement requirements and specifications;
• Collaborates with internal departments and stakeholders to gather requirements, develops scope of work documents, and defines contract terms and conditions;
• Coordinates contract negotiations and revisions with vendors, legal counsel, and other parties, ensuring alignment with program objectives and regulatory requirements;
• Prepares and maintains accurate documentation of contract files, including contracts, amendments, change orders, and correspondence;
• Monitors contract performance, timelines, deliverables, and expenditures to ensure compliance with contractual obligations and budgetary constraints;
• Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation;
• Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies;
• Generates reports and dashboards summarizing contract status, performance metrics, and key milestones for management review;
• Provides administrative support for contract-related activities, such as invoice processing, payment tracking, and budget reconciliation.

Minimum Qualifications:

Associate’s degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely-related position as determined by the department head at the time of recruitment. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

• Minimum two (2) years experience in contract administration, procurement, or public-sector purchasing.
• Minimum two (2) years experience generating reports and analyzing data.
• Minimum one (1) year experience in Microsoft Office Suite, particularly Word and Excel.

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items:

• The County requires pre-employment background checks. Successful candidates will receive a post‑offer, pre‑employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
• Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

Physical/Sensory Requirements:

• Action Activity - bending, climbing, crawling, kneeling, reaching, squatting and stooping;
• Motion Activity - simple and firm grasping;
• Hearing Activity - none;
• Speaking Activity - in person and on a phone;
• Vision - operate motor vehicle.

Working Conditions:

Working conditions will be determined by the position.

EEO Information:

Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

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