Administrative Services Manager I - Project Design & Construction

Pima County; Tucson (AZ); On-site; USD 62,000 - 87,000; Full time

Job summary

Pima County is seeking an Administrative Services Manager I to provide financial, procurement, and management support across over $150 million in capital and renewal projects. This role helps ensure timely processing and reporting to support efficient project delivery for multiple departments this fiscal year.

The position requires leadership of administrative staff, development of procedures, and coordination with county, state, and private organizations to achieve program goals.

Qualifications

• Bachelor’s degree in public or business administration/management or a related field as determined by the department head at the time of recruitment.
• Three years of experience in public or business administration or in a related field.
• Or four years of professional level experience within Pima County in a related field as determined by the department head at the time of recruitment.

Responsibilities

• Manages administrative services and operations including fiscal and general administrative functions.
• Coordinates internal services and support functions for the department or unit.
• Oversees data collection, reporting and documentation of activities and writes reports on assigned areas.

Skills

Financial reporting

Capital pay apps

Grants accounting

Project reporting

Excel/Word/database

Education

Bachelor’s degree in public/business administration

3 years related experience

4 years Pima County experience

Tools

Excel

Word

Database software

Job description

Job Description Summary

Department - Project Design & Construction

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 5394 - Administrative Services Manager I

Salary Grade: 13

Pay Range

Hiring Range: $62,337 - $74,796Annually

Pay Range: $62,337 - $87,276 Annually

The first review of applications will be on10/30/2026.

The Project Design & Construction Department has an exciting opportunity for an Administrative Services Manager I. This position assists in the provision of financial, procurement, and management support and analysis for over $150 million of capital and renewal projects across various Pima County departments this fiscal year. The selected candidate will be responsible for assisting in efficient and effective delivery of projects through timely transaction processing and reporting.

Essential Functions

• Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment;
• Manages, administers and coordinates internal services or support functions for a department or specific functional unit;
• Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities;
• Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;
• Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;
• Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity and operating economy of areas of assignment;
• Provides input to and assists in the development and design of automated information systems;
• Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;
• Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records;
• Directs formal training and development programs for assigned staff, County employees, or community or public interest groups;
• Supervises, trains and evaluates support staff and coordinates the activities of area of assignment;
• Reviews work of staff to ensure accuracy of documents and adherence to policy;
• Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals.

Minimum Qualifications

Bachelor’s degree from an accredited college or university with a major in public or business administration/management or a related field as determined by the department head at the time of recruitment AND three years of experience in public or business administration or in a related field.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Or

Four years of professional level experience within Pima County in a related field as determined by the department head at the time of recruitment.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications

• Minimum two (2) years experience developing and producing financial reports and analyses (e.g., budget documents, revenue and expenditure analyses, financial projects, forecasting).
• Experience with processing capital pay applications including retention processing.
• Experience accounting for projects with multiple funding sources, including grants.
• Experience coordinating project manager reporting.
• Experience using Microsoft Excel and Word, as well as database software, including report creation.

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Activity Activity - bending, kneeling, reaching, squatting, stooping; Motion Activity - simple and firm grasping and fine movement; Hearing Activity - in noisy areas, on a radio, behind themselves, and equipment alarms; Speaking Activity - in person, on the phone and on a radio; Vision/Other: operate a motor vehicle, distinguish colors, have depth perception and peripheral vision.

Working Conditions: Working conditions will be determined by the position.

EEO Information

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.