Contract Specialist

TelCom Construction; Minnesota; On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Holidays

401(k) with Company Match

Education Reimbursement

Job summary

TelCom Construction is seeking a detail-oriented Contract Specialist to handle data entry and contract management duties, including new job setups and related administrative tasks. You will process job information from customers, review intakes for QA, and maintain accurate digital records across systems.

Strong communication across departments is essential. The role requires a high school diploma or GED, proficiency with PDF editing, data entry, and familiarity with Google Suite and SAP.

Qualifications

• High school diploma or GED required.
• Proficient PDF editing and data entry; intermediate word processing, spreadsheets, databases, internet and cloud-based software.
• Experience with Google Suite and SAP preferred.
• Ability to work independently with minimal guidance.

Responsibilities

• Receive, process, update and maintain job or project data from customers under service agreements.
• Review new job intakes to meet quality assurance guidelines.
• Maintain knowledge of changing customer and internal requirements and adjust workflows.
• Input data from customer sites into internal databases and spreadsheets; ensure accuracy.
• Verify accuracy of new job intake before inputting for consistency.
• Set up new jobs per established processes and manage digital records.
• Communicate with customer contacts and multiple departments; professional communication required.
• Perform other duties as assigned.

Skills

Team work

Communication skills

Openness to change

Detail orientation

Self-motivated

Education

High school diploma or GED

Tools

Google Suite

SAP

Job description

Discover a more connected career

This position will be responsible for a number of administrative responsibilities as they relate to the contract management function within the organization including new job setups and other data entry.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What you’ll do

• Receives, processes, updates and maintains job or project-related data as it is received from the customer under service agreements. This process includes but is not limited to receiving new job issued from customer to company; through customer notices and/ or working in customer portals to retrieve needed information and attachments. Once received the job will be reviewed and internal sales order will be created and issued to field in the companies internal tracking and programs per established processes.
• Review all new job intakes to meet quality assurance guidelines.
• Maintain knowledge of changing customer and internal Company requirements and adjust workflows accordingly.
• Accurately retrieve, review and input data from various customer sites into internal databases and spreadsheets.
• Verify accuracy of new job intake before inputting to ensure consistency and completeness
• Facilitate accurate and timely set up of new jobs per established process..
• Manage and maintain digital records across digital filing systems.
• Communicates with customer contacts and individuals in multiple departments and at all levels of the company.
• Professional communication skills are required.
• Other duties as assigned.

What you’ll need

• High School diploma or GED is required. Previous experience with utility project administration is preferred;
• Proficient PDF editing and data entry skills as well as intermediate use of word processing, spreadsheet, database, internet and cloud-based software is required. Working knowledge of Google suite of applications and SAP is strongly preferred.
• Ability to work independently on assigned tasks with minimum guidance

Core Competencies:

• Team work
• Positive and effective communication skills, both written and verbal
• Openness to change
• Detail orientationSelf-motivated and driven

Work Environment/Physical Demands:

• Must be able to work in the office 40 hours a week
• Frequent sit, stand and/or walk
• Occasionally bend, squat, kneel, crawl or twist
• Frequent use of sight (specifically, close to perform computer work), hearing and voice
• Use of hands, arms, and fingers to perform routine and repetitive tasks
• Occasional light to moderate lifting (up to 30 lbs)

The wage range for Contract Specialist is $21.00 - $23.00.

Why work with us

Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.