Contract Specialist

University of Texas at Arlington; Arlington (TX); Presencial; USD 52.000 - 74.000; Tempo integral

Resumo da vaga

UT Tyler is seeking a Contract Specialist to assist in preparing and administering contractual agreements for campus construction projects in line with state and university laws.

You will handle solicitations (RFPs/RFQs/bids), pre-bid meetings, bid evaluations, negotiations, and contract administration, maintaining project documents and ensuring compliance throughout the process.

Qualificações

• Bachelor’s degree and 3 years of experience in contract management, administration, or related fields.
• Must possess a valid driver’s license and an acceptable three-year MVR.
• If not a Texas resident, obtain a Texas driver’s license within 30 days after residency.

Responsabilidades

• Provides contract administration and prepares/utilizes project checklists, encumbrances, and change orders.
• Maintains accurate files and processes payment vouchers and vendor setups.
• Tracks contract amounts and invoice payments using spreadsheets.
• Develops and issues construction solicitations (RFPs, RFQs, bids) per state rules.
• Coordinates pre-bid meetings, bid openings, evaluations, and negotiations.
• Interacts with staff, clients, and contractors and records meeting minutes.
• Serves as HUB liaison and reports HUB compliance to UT office.

Conhecimentos

Communication

Microsoft Excel

PeopleSoft UT Share

Accounting basics

Formação

Bachelor's degree

Ferramentas

UT Share

Descrição da vaga

The annual salary for this position ranges from $52,200 to $73,800. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume
• References (minimum of three)

Purpose of Position

The Contract Specialist assists in the preparation and administration of contractual agreements for campus construction projects in accordance with applicable State and University laws, rules, and regulations. The role handles the solicitation process, including reviewing specifications; developing and issuing construction solicitations such as Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and requests for bids; and coordinating pre-bid meetings, bid openings, bid evaluations, contract negotiations, contract preparation, and awards. Administers awarded contracts, including reviewing insurance, bonds, and quotes and issuing task orders and change orders for multiple contract types, including Job Order Contracts, Architect/Engineer contracts, and construction project contracts. Reviews and processes invoices for payment and consistently tracks contract amounts and invoice payments on accounting spreadsheets. This position may occasionally be required to operate a UTA vehicle to attend trainings, meetings, or other work-related activities.

Essential Functions

• Provides contract administration, including issuing task orders for JOC and Architect/Engineer contracts; obtaining and reviewing required insurance and bond forms; and preparing and maintaining project checklists, encumbrances, notices to proceed, change orders, and other documents.
• Maintains accurate files of all documents.
• Processes payment vouchers, project encumbrances, and new vendor setups in UT Share.
• Consistently tracks contract amounts and invoice payments on accounting spreadsheets.
• Assists in preparing and executing construction and professional service contracts, including pricing calculations, fee schedules, and standard contract terms.
• Reviews contracts and supporting documents for accuracy and completeness.
• Develops, prepares, and issues construction solicitations, such as Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and requests for bids, in compliance with State regulations.
• Coordinates pre-bid meetings, bid openings, bid evaluations, and contract negotiations.
• Interacts with staff, clients, and contractors, including coordinating and attending project meetings, preparing meeting agendas and sign-in sheets, and taking and typing meeting minutes.
• Serves as the departmental Historically Underutilized Business (HUB) liaison, monitors prime contractor compliance with HUB Subcontracting Plans, and submits HUB Subcontracting Plans and Progress Assessment Reports (PARs) to the University HUB Office.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree and three (3) years of experience in contract management, administration, preparation, account reconciliation, records management, or related fields, including experience developing and posting solicitations such as Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Bids; or seven (7) years of an equivalent combination of education and experience.
• Must possess a valid driver’s license and have an acceptable three-year (36-month) Motor Vehicle Record (MVR).
• The selected candidate must provide a three-year driving record from their current state of residence.
• If not currently a Texas resident, the selected candidate must obtain a Texas driver’s license within 30 days after establishing Texas residency.

Preferred Qualifications

• Bachelor’s degree in Business Administration or a related field and six (6) years of administrative experience in contract management, administration, preparation, account reconciliation, records management, or related fields, of which at least two (2) years must include preparing bids and contracts, such as developing and issuing construction solicitations (Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Bids), conducting pre-bid meetings and bid openings, evaluating bids, and negotiating contracts.
• Certified Texas Contract Developer (CTCD), formerly CTPM.

Knowledge, Skills & Abilities

• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office, including Excel, and knowledge of PeopleSoft (UT Share) processes.
• Knowledge of basic accounting and recordkeeping practices.
• Ability to accurately process payment vouchers and encumbrances and track contract amounts and invoice payments using spreadsheets.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm .

Working Conditions

• May work around standard office conditions.
• Position may be designated security-sensitive based on job duties or location.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times' "Best for Vets: Colleges" and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .