Grants And Contracts Specialist II

UT Tyler; Arlington (TX); Hybrid; USD 52,000 - 63,000; Full time

Job summary

The University of Texas at Arlington seeks a Grant and Contract Specialist II to provide intermediate pre-award support for sponsored projects. You will review proposals, develop budgets, ensure sponsor compliance, and coordinate complex submissions across multiple stakeholders.

Under supervision of senior staff, you will guide faculty and researchers on sponsor requirements, train teams, and maintain audit-ready records while managing deadlines in a hybrid work environment.

Qualifications

• Bachelor's degree and two years of related experience in sponsored programs, research administration, grants administration, or related fields.
• Experience with pre-award proposals, budgets, and sponsor requirements is required or equivalent combination of education and experience.
• Knowledge of federal/state regulations and institutional policies governing sponsored programs.

Responsibilities

• Provides intermediate pre-award support for sponsored project proposals.
• Reviews funding opportunity announcements and develops budgets, budget justifications, and subrecipient documentation.
• Coordinates complex, multi-investigator proposals and tracks deliverables to ensure timely submissions.
• Performs compliance review of proposals and resolves issues related to regulations, conflicts of interest, export controls, and human/animal subjects.
• Supports faculty through consultation, training, and resource development on sponsored project administration.

Skills

Sponsored programs

Budget development

Proposal tracking

Regulatory compliance

Communication

Training/consultation

Education

Bachelor's degree

2 years related experience

Tools

Grants.gov

Research.gov

ASSIST

ProposalCentral

Job description

The annual salary for this position ranges from $52,200 to $63,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume
• References (minimum of three)

Purpose of Position

The Grant and Contract Specialist II provides intermediate-level pre-award research administration support to faculty, staff, and students. The position reviews and coordinates grant and contract proposals, develops budgets and supporting documents, confirms institutional and sponsor compliance, and submits complete and accurate applications. Working under the general direction of senior PreAward staff or the PreAward Director, the position supports timely, compliant proposal submissions and advances the University’s sponsored research activities.

Essential Functions

• Provides comprehensive pre-award support for sponsored project proposals.
• Reviews funding opportunity announcements; develops and reviews proposal budgets, budget justifications, subrecipient documentation, and administrative proposal components; ensures compliance with sponsor and university requirements; and submits complete and accurate proposals through sponsor electronic research administration systems.

Complex Proposal Coordination and Project Management.

• Coordinates complex, multi-investigator, and multidisciplinary proposal submissions.
• Establishes proposal timelines, monitors progress, coordinates internal and external stakeholders, tracks deliverables, and manages competing deadlines to ensure timely and compliant submission of proposals.

Compliance Review and Risk Assessment

• Identifies, evaluates, and coordinates resolution of compliance, regulatory, and institutional requirements associated with sponsored projects.
• Reviews proposals for issues related to research security, conflict of interest, foreign involvement, export controls, cost sharing, facilities use, human subjects, animal subjects, and other compliance considerations.
• Secures required approvals and escalates issues as appropriate.

Faculty Consultation, Training, and Customer Support

• Serves as a resource to faculty, staff, and students on sponsored project administration, proposal preparation, sponsor requirements, and university policies and procedures.
• Interprets federal and state regulations, sponsor guidelines, and institutional requirements and provides guidance to ensure compliant proposal development and submission.
• Develops and delivers training and educational resources related to pre-award research administration.

Proposal Tracking, Documentation, and Records Management

• Maintains accurate, complete, and timely proposal records in shared filing and university research administration systems.
• Verifies the accuracy, consistency and completeness of proposal data, approvals, budgets, compliance information, and submission records.
• Ensures documentation is complete and audit-ready and supports institutional reporting, workload management, proposal tracking, and research performance metrics.
• Performs other job-related duties as assigned.

Required Qualifications

• Bachelor's degree and two (2) years of related experience in sponsored programs, research administration, grants administration, grants accounting, or a related experience; OR six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

• Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), or other relevant research administration certification.
• Experience in sponsored programs or research administration within the central office of a college, university, or a research institution.
• Experience developing and reviewing sponsored project budgets and budget justifications.
• Experience interpreting and applying federal regulations, state regulations, sponsor guidelines, and institutional policies related to sponsored projects.
• Experience preparing and submitting proposals through electronic research administration systems such as Grants.gov, Research.gov, ASSIST, ProposalCentral, or similar sponsor submission platforms.
• Experience coordinating complex or multi-investigator proposal submissions.
• Experience using electronic research administration systems.

Knowledge, Skills & Abilities

• Knowledge of applicable federal and state regulations, sponsor guidelines, and institutional policies governing sponsored programs.
• Knowledge of proposal development, budget preparation, budget justification development, and proposal submission processes.
• Skill in interpreting funding opportunity announcements, sponsor requirements, regulations, and institutional policies. \
• Skill in reviewing proposal documents and identifying compliance, budgetary, and administrative issues requiring resolution prior to submission.
• Skill in managing multiple projects, competing priorities, and deadlines in a fast-paced environment.
• Skill in analyzing information, exercising sound judgment, and solving complex administrative problems.
• Skill in communicating effectively with faculty, staff, students, sponsors, and institutional stakeholders.
• Skill in delivering training and providing consultation on sponsored project administration matters.
• Skill in maintaining accurate and complete records and ensuring data integrity within electronic research administration systems.
• Ability to work independently while exercising professional judgment and discretion.
• Ability to organize, prioritize, and complete assignments with a high degree of accuracy and attention to detail.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm.
• Hybrid work environment (remote & office).

Working Conditions

• May work around standard office conditions.
• Use of manual dexterity.Uses standard office equipment.
• Position may be designated security-sensitive based on job duties or location.
  

Additional Information

• Applicants must include in their online resume the following information:
• Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties.
• Education: school name, degree type, and major.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .