Contract Remote Executive Assistant – Part-Time Job ID- 3799

MaziCTools; Los Angeles (CA); Hybrid; USD 30,000 - 41,000; Part time

Benefits offered by this job

Remote work

Part-time contract

Job summary

MaziCTools is seeking a dedicated Executive Assistant on a part-time contract to support our leadership while working remotely. The role emphasizes exceptional writing, strong organization, and proactive task management to streamline daily operations.

You will handle calendar and email management, outreach, project tracking with ClickUp or Notion, and liaise with clients and vendors. Remote experience and quick learning are essential. Competitive hourly pay with growth opportunities as we scale.

Qualifications

• Exceptional writing skills for clear professional communication.
• Highly organized, detail-oriented and proactive in task completion.
• Eager to learn and explore new topics with curiosity.
• Familiarity with marketing tools (website builders, Google Analytics) and Canva.
• Able to manage multiple tasks and projects simultaneously.
• Previous remote work experience is essential.
• Tech-savvy with the ability to quickly learn new software (Slack, ClickUp, Loom).
• Experience in an assistant role is preferred, but quick learners are valued.

Responsibilities

• Calendar & meeting management and efficient use of time.
• Email management with clear, prompt responses.
• Outreach to potential clients or partners and follow-ups.
• Project & task management using ClickUp or Notion.
• Client and vendor communication and scheduling calls.
• Research leads or vendors and prepare summaries for decisions.
• Provide updates via Loom and be comfortable on camera.

Skills

Writing

Organized

Proactive

Quick learner

Marketing tools familiarity

Canva

Multi-tasking

Remote work experience

Slack

ClickUp

Loom

Administrative support

Tools

ClickUp

Loom

Canva

Slack

Google Analytics

Website builders

Job description

We are a dynamic and innovative product design agency seeking a dedicated and resourceful Executive Assistant to join our team on a part-time contract basis, with significant potential for career advancement. If you possess exceptional organizational skills, a proactive mindset, and outstanding writing abilities, and are experienced in remote work, this opportunity is tailored for you.

As our Executive Assistant, your role will be pivotal in supporting our leadership team as we explore growth avenues. Your efforts will streamline our daily operations, enabling our leaders to concentrate on strategic initiatives. By ensuring organization and order, you will contribute to the seamless execution of our internal processes.

Key Responsibilities

• Calendar & Meeting Management: Ensure that our schedules are well-managed, meetings are coordinated effectively, and time is utilized efficiently.
• Email Management: Oversee the inbox, ensuring prompt and professional responses while maintaining clarity in communication.
• Outreach & Coordination: Facilitate outreach to potential clients or partners, managing follow-ups and ensuring polished communication at all times.
• Project & Task Management: Leverage tools like ClickUp or Notion for effective organization and adherence to deadlines.
• Client & Vendor Communication: Act as the primary liaison for coordinating interactions with clients and vendors, ensuring clear communication and scheduled calls.
• Research & Sourcing: Support the team by researching potential leads or vendors and compiling structured summaries and reports to aid business decisions.
• Updates and Training via Video: Utilize asynchronous tools like Loom to communicate updates and provide walkthroughs while being comfortable on camera.

Required Skills

• Exceptional writing skills with the ability to communicate effectively across various platforms.
• Highly organized, detail-oriented, and proactive—possessing a strong capability to complete tasks efficiently.
• Eager to learn and explore new subjects with curiosity.
• Familiarity with marketing tools such as website builders and Google Analytics, along with basic visual design skills using tools like Canva.
• Proficient in managing multiple tasks and projects simultaneously.
• Previous remote work experience is essential, enabling you to navigate independent work while maintaining productivity.
• Tech-savvy, with the capacity to quickly learn new software (familiarity with Slack, ClickUp, and Loom is advantageous).
• Previous experience in an assistant role or similar capacity is preferred, though we value quick learners as well.

Career Growth OpportunitiesWe are dedicated to nurturing your professional growth, offering opportunities to engage with cutting‑edge technologies and industry trends, and assisting you in developing your skills in a direction that inspires you.

Company Culture And ValuesWe pride ourselves on being a fully remote team that champions flexibility, autonomy, and efficiency. Our work environment is relaxed and enjoyable, devoid of corporate rigidity, as we prioritize working smart and adapting swiftly.

Compensation And Benefits

Compensation ranges from (22 to )30 per hour, based on qualifications.

Part‑time hours with the potential for growth and expanded responsibilities.

Contract Remote Executive Assistant - Part-Time Job ID- 3799