Contract Recruiting Coordinator — Seamless Interview Ops

Brain Co.; San Francisco (CA); On-site; USD 39,000 - 55,000; Part time

Job summary

Brain Co. is seeking a contract Recruiting Coordinator to support fast-moving hiring efforts. You will schedule interviews, maintain systems, and create a white-glove candidate experience from first touch to on-sites.

This hands-on, detail-oriented role thrives in a fast-paced environment and is a contract position with potential for full-time based on performance and business needs. You’ll collaborate with recruiters, interviewers, and hiring managers to ensure seamless operations, keep data

Qualifications

• 1+ years of experience in recruiting coordination, executive support, or operations.
• Highly organized and detail-oriented; you thrive in the details and don’t let things slip.
• Exceptional communicator; clear, kind, and confident in writing and over Zoom.
• Experience with tools like Ashby, Google Calendar, Slack, and Notion.
• Comfortable working independently and juggling multiple priorities.
• Able to work in person from our San Francisco HQ.

Responsibilities

• Interview Coordination: Schedule candidate interviews across time zones, manage logistics, and ensure all parties are prepped and aligned.
• Candidate Experience: Be the main point of contact for candidates throughout the process. Answer questions, provide updates, and make the experience smooth and welcoming.
• ATS/ System Maintenance: Keep our ATS (Ashby) updated and clean. Manage candidate records, interview plans, and internal notes.
• Operational and Sourcing Support: Help streamline recruiting processes, support sourcing projects, and jump in on ad hoc recruiting tasks as needed.

Skills

Recruiting coordination

Executive support

Operations

Attention to detail

Communication

Independent worker

Tools

Ashby

Google Calendar

Slack

Notion

Job description

Brain Co. is seeking a contract Recruiting Coordinator to support fast-moving hiring efforts. You will schedule interviews, maintain systems, and create a white-glove candidate experience from first touch to on-sites.

This hands-on, detail-oriented role thrives in a fast-paced environment and is a contract position with potential for full-time based on performance and business needs. You’ll collaborate with recruiters, interviewers, and hiring managers to ensure seamless operations, keep data