Contract Receptionist

Beacon Hill; City of Cohoes (NY); On-site; USD 30,000 - 32,000; Full time

Job summary

Beacon Hill's client in Cohoes, NY is seeking a Contract Receptionist to be the welcoming first contact for visitors and callers while providing day-to-day administrative support.

The ideal candidate has at least 5 years of front desk experience, strong communication, and proficiency with Word, Excel, and PowerPoint. This onsite, full-time role runs through January 2027 with potential for extension.

Qualifications

• High school diploma or equivalent required.
• 5+ years of relevant front desk/clerical experience preferred.
• Strong written and verbal communication with a professional approach.
• Excellent interpersonal skills for visitors, calls, and team members.
• Ability to manage multiple priorities with strong organization.

Responsibilities

• Welcome visitors and direct them to the correct person or area.
• Answer calls, provide information, and route as needed.
• Coordinate incoming/outgoing packages with couriers.
• Maintain visitor records and distribute security passes.
• Manage boardroom scheduling and equipment readiness.
• Provide general admin support: typing, filing, copying, mailings.
• Keep front desk materials organized and confidential.
• Assist with additional clerical tasks as assigned.

Skills

Customer service

Front desk

Organization

Time management

Independent worker

Microsoft Word

Microsoft Excel

PowerPoint

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Contract Receptionist (1477993) Cohoes, New York

Salary: USD22 - USD23 per hour

Company: Beacon Hill's client
Location: Cohoes, NY Zip Code: 10247
Work Arrangement: Full-time, onsite
Schedule: Monday–Friday, 7:00 AM–4:30 PM or 8:30 AM–5:00 PM
Employment Type: Contract through January 2027, with strong potential for extension
Compensation: $23/hour

Position Overview

Beacon Hill's client is seeking an experienced and customer-focused Contract Receptionist to serve as a welcoming first point of contact for visitors and callers while providing day-to-day administrative support. The ideal candidate is professional, organized, dependable, and comfortable balancing front desk responsibilities with a variety of clerical tasks in a busy office environment.

Key Responsibilities

• Welcome visitors upon arrival and direct them to the appropriate person or area.
• Answer incoming calls, provide general information, and route callers as needed.
• Coordinate incoming and outgoing packages and deliveries with courier services.
• Maintain accurate visitor and call records and distribute security passes or badges when appropriate.
• Manage boardroom scheduling and help ensure meeting room equipment is organized and ready for use.
• Provide general administrative support, including typing, filing, photocopying, document binding, and preparing mailings.
• Keep front desk information, records, and administrative materials organized while maintaining confidentiality.
• Assist with additional office and clerical needs as assigned.

Qualifications

• High school diploma or equivalent required.
• Minimum of 5 years of relevant experience, with 5–10 years preferred.
• Strong written and verbal communication skills with a professional, customer-service-oriented approach.
• Excellent interpersonal skills and the ability to interact effectively with visitors, callers, and internal team members.
• Strong organization and time-management skills with the ability to manage multiple priorities.
• Self-motivated and capable of working independently with minimal supervision.
• Ability to appropriately handle confidential or sensitive information.
• Previous experience using Microsoft Word, Excel, and PowerPoint.