Contract & Proposal Administrator - Lawn & Snow Maintenance

DJ's Landscape Management; Grand Rapids (MI); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health, Vision, & Dental Benefits

401(k) plan, with company match

Short Term and Long Term Disability

Employee Assistance Program

Performance reviews

Company events

Awards and recognition from peers and

Job summary

DJ's Landscape Management seeks a Contract Administrator to build accurate maintenance contract estimates, create lawn and snow proposals, and manage contracts through the renewal cycle. You will ensure timely, margin-aligned pricing and coordinate with regional leadership, sales, and account management for a seamless customer experience.

Responsibilities include directing the estimating/proposal process, generating material and production costs, and maintaining contract files.

Qualifications

• An associate’s degree, and two years of contract administration experience preferred.
• Proficient in Microsoft Office and able to learn estimating software.
• Ability to manage multiple estimates simultaneously.
• High level of accuracy and strong organizational skills.
• Effective communication and analytical problem-solving skills.
• Landscape maintenance knowledge is a plus.

Responsibilities

• Directs and drives the estimating/proposal generation process for snow and lawn maintenance projects.
• Generates costs of material, equipment, and production.
• Creates proposals in a standard format and with all applicable terms, conditions, and warranties.
• Processing signed / verbal maintenance contracts.
• Participate in cross-departmental meetings reviewing pricing, gross margins, and other essential functions.
• Remain knowledgeable about various estimating considerations required by a multitude of operational areas.
• Coordinates lawn and snow contracts yearly.
• Updates service information based on client needs and desires.
• Prepares monthly installment amount based on contract for invoice entry.
• Updates all client information changes as needed.
• Gathers and saves client contracts and other documents in central location.
• Assist with acquisition related tasks.
• Support Project Estimators in enhancement or construction proposal creation during the green season.
• Answer incoming office phone calls.
• Other duties as assigned.

Skills

Microsoft Office

Team collaboration

Communication

Analytical skills

Problem solving

Independent work

Organization

Math skills

Landscape knowledge

Education

Associate’s degree

Tools

Estimating software

Job description

DJ's Landscape Management seeks a Contract Administrator to build accurate maintenance contract estimates, create lawn and snow proposals, and manage contracts through the renewal cycle. You will ensure timely, margin-aligned pricing and coordinate with regional leadership, sales, and account management for a seamless customer experience.

Responsibilities include directing the estimating/proposal process, generating material and production costs, and maintaining contract files.