Contract & Procurement Specialist II

Prairie View A&M University; Prairie View (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Prairie View A&M University is seeking a Contract Specialist II to review and coordinate university contracts, process requisitions, and ensure timely execution in compliance with PVAMU and state guidelines.

The role includes preparation of bid documents, managing RFPs, contract negotiation, and maintaining contract databases, while coordinating with OGC and department staff to ensure proper close-out and audits.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems.

Responsibilities

• Review university contracts and coordinate with Procurement Office to ensure timely execution.
• Process departmental purchase requisitions as assigned.
• Coordinate with Office of General Counsel (OGC) for contract review when required.
• Follow contract from origination to full execution and close-out.
• Prepare bid/proposal documents and manage RFP processes including pre-meetings, evaluating, negotiating, and consummating contracts.
• Maintain contract database and upload completed contracts for monitoring and retention.
• Liaise with university departments on compliance and audit activities.

Skills

OMB Circulars knowledge

Regulatory compliance

Technical writing

Communication skills

Multitasking

Education

Bachelor's degree or equivalent

Tools

MS Word

MS Excel

Contract management system

Job description

Prairie View A&M University is seeking a Contract Specialist II to review and coordinate university contracts, process requisitions, and ensure timely execution in compliance with PVAMU and state guidelines.

The role includes preparation of bid documents, managing RFPs, contract negotiation, and maintaining contract databases, while coordinating with OGC and department staff to ensure proper close-out and audits.