Contract Specialist

Johns Hopkins University & Medicine - Development and Alumni Relations; Baltimore (MD); On-site; USD 46,200 - 80,799; Full time

Job summary

Johns Hopkins University & Medicine - Development and Alumni Relations is seeking a Contract Specialist to support contract lifecycle activities at the divisional level. You will partner with divisional leadership, faculty, staff, and central procurement to draft, review, negotiate, and administer contracts in line with university policies.

The role also covers vendor onboarding, PO tracking, and related procurement processes as a liaison among divisions, central offices, vendors, and finance

Qualifications

• Bachelor’s degree completed or equivalent professional qualification.
• Minimum two years of related experience; substitution rules may apply.
• Further education or experience may substitute for required education/experience.

Responsibilities

• Assist in drafting, reviewing, and negotiating contracts, including service, vendor, and research agreements.
• Coordinate with central Procurement to ensure policy compliance and regulatory alignment.
• Maintain accurate contract records and databases.
• Gather information from leadership, faculty, and staff for contract preparation and execution.
• Serve as liaison between the division and central Procurement to ensure policy consistency.
• Monitor contract performance and compliance and keep records up to date.
• Other duties as assigned.

Skills

Strong Excel skills

Strong organizational skills

Education

Bachelor’s degree

Tools

SAP

Workday

Job description

The Contract Specialist will support the management and administration of contractual agreements at the divisional level. The Specialist will partner with divisional leadership, faculty and staff to facilitate the full contract lifecycle, from drafting and review to negotiation and administration. The Specialist will partner with Central Procurement to ensure alignment with university policies and applicable laws.

The Contact Specialist will support the Development and Alumni Relations Finance and Administration team by managing contract coordination, vendor onboarding, purchase order tracking, and related procurement and operational finance processes. This role will serve as a key liaison between Development and Alumni Relations teams, central procurement/contracts offices, vendors, and internal finance stakeholders to help ensure that vendor engagements, contracts, payments, and related documentation are processed efficiently, accurately, and in accordance with University policies.

Specific Duties & Responsibilities

• Assist in drafting, reviewing, and negotiating contracts, including service agreements, vendor contracts, and research agreements.
• Partner with central Procurement to ensure all contracts comply with university policies, state and federal regulations, and best practices.
• Maintain accurate and organized contract records and databases.
• Work with leadership, faculty and staff to gather necessary information for contract preparation and execution.
• Serve as a liaison between the division and central Procurement, to ensure consistent application of policies and flow of information.
• Monitor contract performance and compliance, and maintain accurate records.
• Other duties as assigned.

In addition to the duties described above, the Contract Specialist will:

• Advise internal stakeholders on procurement and contract processes, including required documentation, approval workflows, vendor onboarding requirements, payment terms, insurance requirements, and common contract considerations that may require escalation.
• Support vendor onboarding and vendor relationship management by coordinating required documentation, monitoring vendor setup status, and assisting with the resolution of vendor, purchase order, invoice, or payment-related issues.
• Support process improvement efforts by helping develop and maintain standard procedures, templates, checklists, tracking tools, and other resources to promote consistent and compliant procurement and contract management practices across the division.

Minimum Qualifications

• Bachelor’s degree.
• Two years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Strong Excel skills
• Strong organizational skills
• Experience with SAP and/or Workday
• Familiarity with contract review workflows, procurement policies, purchase orders, vendor onboarding, and invoice/payment processes

Classified Title: Contract Specialist-Divisional

Job Posting Title (Working Title): Contract Specialist

Role/Level/Range: ATP/03/PB

Starting Salary Range: Minimum: $46,200 - Maximum: $80,799 (targeted salary: $62,000-$68,000; commensurate with experience)

Employee group: Full Time

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status: Exempt

Location: Mount Washington Campus

Department name: 10001643-Finance

Personnel area: University Administration