Contract Specialist II

Prairie View A&M University; Prairie View (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Prairie View A&M University is seeking a Contract Specialist II to review and coordinate university contracts, process requisitions, and ensure timely execution in compliance with PVAMU and state guidelines.

The role includes preparation of bid documents, managing RFPs, contract negotiation, and maintaining contract databases, while coordinating with OGC and department staff to ensure proper close-out and audits.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems.

Responsibilities

• Review university contracts and coordinate with Procurement Office to ensure timely execution.
• Process departmental purchase requisitions as assigned.
• Coordinate with Office of General Counsel (OGC) for contract review when required.
• Follow contract from origination to full execution and close-out.
• Prepare bid/proposal documents and manage RFP processes including pre-meetings, evaluating, negotiating, and consummating contracts.
• Maintain contract database and upload completed contracts for monitoring and retention.
• Liaise with university departments on compliance and audit activities.

Skills

OMB Circulars knowledge

Regulatory compliance

Technical writing

Communication skills

Multitasking

Education

Bachelor's degree or equivalent

Tools

MS Word

MS Excel

Contract management system

Job description

## Contract Specialist IIApply: Prairie View, TX: Full time: Posted Today: R-098052**Job Title**Contract Specialist II**Agency**Prairie View A&M University**Department**Procurement Services & Contract Administration**Proposed Minimum Salary**Commensurate**Job Location**Prairie View, Texas**Job Type**Staff**Job Description****Important Immigration information:***A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.* *In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.*\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_The Contract Specialist II, under supervision, performs required reviews on University contracts, coordinate with Procurement Office to ensure timely execution. Process departmental purchase requisitions, as assigned. Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS and State guidelines. ***The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.*****Responsibilities**:* Perform required reviews on University contracts, coordinate with Procurement Office and ensure timely execution. Process departmental purchase requisitions, as assigned. Perform daily contract office processing requirements to ensure efficiency and accuracy, in accordance with PVAMU, TAMUS, and State guidelines. Coordinate review by Office of General Counsel (OGC) if required. Follow contract from origination to full execution, including purchasing if required. Coordinate with department contract administrators to ensure effective contract monitoring and close-out as assigned. Communicate with department personnel, vendors to address and resolve procurement and contract related matters.* Prepare bid/proposal documents; facilitate selection process, issue purchase orders, manage all aspects of the RFP processes to include pre-meetings, preparing, evaluating, analyzing, modifying, negotiating, and consummating contract.* Maintain contract database system for use in status monitoring of completed documents, reports, etc. Upload and maintain completed contract files within the monitoring system and perform document retention tasks.* Serves in a liaison role with university departments related to Office of University Compliance operations and selected external and internal audit activities.* Performs other duties as assigned.**Required Education and Experience:** * Bachelor's degree in applicable field or equivalent combination of education and experience.* Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems. **Required Knowledge, Skills and Abilities:** * Knowledge of OMB Circulars and state/federal contract and grant regulations.* Knowledge of word processing and spreadsheet applications.* Must possess technical writing and editing skills which include contractual language and procedures.* Ability to multitask and work cooperatively with others.* Effective written and oral communication skills. **Preferred Qualifications:** * Five years of related experience in compliance programs and/or activities.* Contracts and or Procurement Certification. **Special Requirements:** * Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience. **Job Posting Close Date:** * 11/14/2026 **Required Attachments:** Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. * Resume or Curriculum Vitae* Cover Letter **Application Submission Guidelines:** All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above \"Required Attachments\" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [e-mail] should you need assistance with the online application process. **Background Check Requirements:**All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.