Contract & Budget Administrator

Commonwealth of VA Careers; Harrisonburg (VA); Vor Ort; USD 50.000 - 56.000; Vollzeit

Benefits dieser Stelle

Paid leave and holidays

Health insurance options

Retirement benefits

Well-being program

Tuition waiver

Zusammenfassung

James Madison University is seeking a detail-oriented Contract Administrator to oversee VIVA, Non-JMU Cooperative Contracts, and university term contracts. You will manage contract lifecycle, establish and renew contracts, and ensure procurement compliance while supporting financial stewardship.

This on-site role includes budget reconciliation, reporting, and collaboration with vendors, state agencies, and university departments to maintain accurate records and support audits.

Qualifikationen

• Knowledge of budgeting, financial management, accounting, and reconciliation processes.
• Knowledge of public procurement principles, practices, terminology, and contract administration.
• Experience reviewing, interpreting, and administering contracts, including ensuring compliance with applicable policies and procedures.
• Strong analytical and problem-solving skills with the ability to evaluate information, identify issues, and develop effective solutions.
• Excellent time management skills and the ability to organize, prioritize, and manage multiple projects simultaneously.
• Strong written and verbal communication skills with the ability to effectively interact with a variety of stakeholders.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Access, and the ability to learn and apply new systems and technologies.
• Experience working with enterprise financial, procurement, and contract management systems such as PeopleSoft Finance, eVA, Cobblestone, Consortia Manager, or similar platforms.
• Demonstrated ability to work independently, exercise sound judgment, and maintain a high degree of accuracy and attention to detail.

Aufgaben

• Oversee the administration of VIVA contracts and university contracts, ensuring compliance with university policies, procurement regulations, and contract requirements.
• Manage contract lifecycle activities, including contract reviews, renewals, amendments, expirations, documentation, and records management.
• Support procurement processes related to the establishment, renewal, and termination of contracts and the issuance of purchase orders.
• Administer and reconcile VIVA's annual budget, including allocations, expenditures, reimbursements, invoicing, financial reporting, and fiscal year-end activities.
• Monitor contract and financial performance, identify issues, and collaborate with stakeholders to resolve compliance, payment, and operational concerns.
• Maintain accurate contract and financial records, prepare reports, and support audits and regulatory requirements.
• Provide oversight of Non-JMU Cooperative Contracts, including contract maintenance, renewals, records retention, and staff training.
• Serve as a resource to university departments, consortium members, vendors, and state agencies on contract administration and procurement matters.
• Support the university's SWaM initiatives, continuous process improvement efforts, and cross-functional administrative and technology operations through collaboration, training, and backup support.

Kenntnisse

Budgeting

Financial management

Reconciliation

Public procurement principles

Contract administration

Analytics

Time management

Communication

MS Office (Excel/Word/Access)

Tools

PeopleSoft Finance

eVA

Cobblestone

Consortia Manager

Jobbeschreibung

James Madison University is seeking a detail-oriented Contract Administrator to oversee VIVA, Non-JMU Cooperative Contracts, and university term contracts. You will manage contract lifecycle, establish and renew contracts, and ensure procurement compliance while supporting financial stewardship.

This on-site role includes budget reconciliation, reporting, and collaboration with vendors, state agencies, and university departments to maintain accurate records and support audits.